Asmae Job Vacancy for Project (s) Officer (Egyptian fixed-term employment contract)

Asmae is a French international solidarity NGO specialized in child development. Independent, non-religious and non-political, it is open to everyone.
Created in 1980 by Sister Emmanuelle following her experience with scavengers in Egypt’s slums, Asmae keeps it respecting its founder’s values and methods: listening and proximity, pragmatism, respect of the differences, professionalism and reciprocity.
Asmae’s action aims to support vulnerable children and their families through providing tailor-made and long lasting support to local stakeholders working on child protection and education.
Its vision, “A fair world which guarantees that children can live and grow with dignity within their environment, to become free women and men who contribute to society”, is broken down into four missions:
oStimulate child development through a global approach. To do this, Asmae also works on family support by taking their environment into account.
oBuild the capacity of local stakeholders involved in child development, boost cooperation amongst them and maximize their social impact.
oStand up for children by raising awareness and advocating;
oExperiment, disseminate and share practices.

Nowadays Asmae supports education and protection projects through 59 local organizations in Burkina Faso, Egypt, France, India, Lebanon, Madagascar, Mali and the Philippines. Furthermore, in France, Asmae also directly manages a mother and childcare center.

In •Asmae Egypt background:

Asmae is registered under the Ministry of Solidarity since May 2015 and promotes child education and care within the following areas of intervention: prevention of school drop-out and underperformance, support to children with disabilities and prevention and care of children at risk. Asmae is currently supporting eight Egyptian associations working in Greater Cairo, Alexandria and arming (Luxor governorate). Asmae Egypt’ team is based in Cairo with five staff (one country Coordinator, one finance officer, one Coordination assistant and two translators/interpreters).

1. GENERAL OVERVIEW OF POSITION / WORKING CONDITIONS:

•Job title: Project Officer
•Location: Cairo, Egypt with regular field visits to Upper Egypt
•Line manager: Project and Partnership Manager
•Main functional relationships: Administrative and Finance Officer, Technical Advisors, Grants Officer
•Status: local contract

2. MISSION:

The Project Officer will be responsible for the implementation, monitoring and reporting of the project ‘ Empowering civil society in Upper Egypt and Cairo to promote the rights of children with disabilities’ funded by EuropeAid.

The Project Officer follows the local security and safety rules and procedures and participates to the security context analysis.

3. RESPONSIBILITIES:

3.1 Operational project management:

•Ensures the smooth implementation of activities within the time frame and in accordance with contractual commitments
•Supports and trains partners in the implementation of activities, and strengthens their management-monitoring-evaluation capacities
•Organizes and/or facilitates regular meetings with the partners (networking, steering committees, etc.)
•Implements Asmae’s operational tools and accompanies partners helping them developing a system and tools for monitoring-evaluation and reporting we partner activities
•Gathers and centralizes information on project activities
•Prepares narrative progress and final reports in line with the format and time schedule indicated by the funder (s)
•Contributes to the project assessment process (recruitment of consultant, review and validation of deliverables, etc.)
•Monitors the administration of partner relationships (partnership agreements, management tools, etc.)
•Draws up letters of intent and project proposals with partners, mainly through brainstorming workshops

3.2. budget management of projects:

•Ensures compliance with the procedures and budgetary framework of co-financed projects
•Informs all staff involved in the projects of the procedures and requirements of the funder (s)
•Manages project budgets together with the Administration and Finance Officer: allocation of expenditure for Asmae, and validation of partner expenses
•Carries out financial and administrative monitoring of partners, together with the Administration and Finance Officer
•Ensures adhesion to the administrative time schedule of financing agreements (transfer of Asmae funds, transfer of partner funds, deadlines for financial reports, deadlines for the performance of financial audits, etc.)
•Validates monthly budget monitoring in accordance with the validation procedure (budget-line spending, flexibility between items, expenditure projections to the end of the project)
•Contributes to budgeting for amendments
•Contributes to financial reports intended for the funder (s)
•Ensures that records are kept in accordance with the established procedures
•Contributes to preparations for, and support the Administration and Finance Officer in financial audits

3.3. contribution to the development of National Office activities:

•Contributes to facilitation of team meetings
•Organizes and participates in monitoring missions undertaken by headquarters
•Represents the organization at meetings and in other activities
•Contributes to the development of communication tools

Asmae retains the right to amend or modify the present job description.

4.PROFILE:

Education / experience

•Master degree in International Relations, Cooperation, Development, Humanitarian Action or equivalent
Minimum 1 year of experience in co – funded projects (OFDA, EU, USAID, ONE Agencies, bilateral cooperation…)
•Working experience in partnership with local associations
•Knowledge in education and/or child protection is year asset
•Experience in monitoring and evaluation and project reporting
•Knowledge of the geographical area is a must

Professional capacities required

•Pack office management
•Excellent Knowledge of English and Arabic
•Excellent writing and synthesis capabilities
•Competency in capacity building and training
•Excellent capacities in developing teambuilding
•SAGA (accountancy software) knowledge is a must

Personal characteristics / Qualities

•Excellent in relationship and representation
•Sense of analysis
•Adaptability and flexibility
•Strong autonomy and team focused working
English resistant
•Respect of rules and safety procedures
•Dynamic and initiative taker

5.PRACTICAL INFORMATION :

Duration: 24 months
Starting date: ASAP
Monthly Net salary: From 10200 to 12000 Egyptian pounds, according to experience
Other advantages: Medical insurance for the employee and his (her) rights holders
Contract: Employee under year Egyptian labor code contract.
Conditions:
The position is based in Cairo.
The position requires frequent travels inside Greater Cairo and regular field visits to Upper Egypt.
The office languages are French and Arabic.

HOW TO APPLY? :

Candidates should send a detailed summary outlining their academic and professional background relevant to the proposed position, as well as a cover letter, showing the persons motivation and expertise via our web site: HERE and fill the online application form