Secretarial Personnel (Office of Chairman) at Vixa Pharmaceutical Company Limited

Vixa Pharmaceutical Company Limited – A reputable indigenous Pharmaceutical/Cosmetics Company in Lagos has an immediate employment for a suitable candidate, to fill the position below:

Job Title: Secretarial Personnel (Office of Chairman)

Location: Lagos

Job Description

  • To provide Secretariat and administrative practical supports with distinctive goals and objectives.
  • Ensuring transparency while monitoring confidentiality matters of the Chairman’s office.
  • To assist the office of Chairman by offering sound and trusted advice on secretariat and administrative issues, and identifying nuances associated with issues under consideration.
  • Roles and Responsibilities
  • Provide meeting support (i.e. assisting the chair to develop agendas, collate and circulate papers, prepare and circulate minutes, etc.)
  • Keep records (i.e. minutes, deeds, constitutions, terms of reference, etc.) including establishing and maintaining document management systems.
  • Answering calls, taking messages and handling correspondence
  • Assist in maintaining diaries and arranging appointments for the CEO.
  • Typing, preparing and collating reports.
  • Filing of confidential documents.
  • Organizing and servicing meetings (producing agendas and taking minutes).
  • Managing databases.
  • Prioritizing workloads and maintaining effective project management.
  • Organize meetings including all logistics (i.e. travel, accommodation, catering, venue booking, etc.).
  • Implementing new procedures and administrative systems.
  • Liaising with relevant organizations and clients.
  • Coordinating mail-shots and similar publicity tasks
  • Logging or processing bills or expenses.

Qualifications

  • A minimum of HND/B.Sc. in Secretariat Studies, Office Management and other Business Administrative course.
  • Well conversant with Office application.
  • Relevant Professional qualification will be added advantage.
  • Minimum of 3 years’ experience in a reputable organization.
  • Below 30 years

Requirements:

  • Good communication, customer service and relationship-building skills
  • Team working skills
  • Organization and time management skills
  • Attention to detail
  • Negotiation skills
  • Assertiveness
  • Flexibility
  • Tact, discretion and diplomacy
  • Highly proactive and initiative.

Application Closing Date
5th November, 2018.

Method of Application
Interested and qualified candidates should send their CV’s and Application Letter to: [email protected] with the position applied for as the Subject of the email.

Note: Only Shortlisted candidate will be reached.