Job #: 100805
Title: Finance Assistant, Johannesburg, South Africa

Job Stream: Accounting

Location: Johannesburg, South Africa

Close Date: 28-Apr-2010
Background / General description:

The Finance Assistant will be responsible for financial and accounting related functions for the IFC
Johannesburg office. He/ She will be reporting the Regional Financial Controller (RFC) of the Sub-Saharan Africa Department.
Duties and Accountabilities:

# MAIN TASKS SAP/Imprest Administration Processing and payment of the following in SAP: – local staff salaries and benefits – consulting contracts, fee invoices – purchase orders – travel advances and other travel related expenses – all other payables and miscellaneous payments

# Monthly reconciliation of bank accounts

# Ensures that imprest fund and petty cash are adequately funded at all times through regular monitoring and replenishment

# Timely recording of office (shared) expenses

# Where applicable, monitor and process refund for VAT and other reimbursable taxes

# Monthly review of expenses for accuracy, and ensures timely corrections/adjustments of erroneous transactions Time Recording (TRS) and Leave and Attendance Records (LARS) In coordination with the TRS/LARS Coordinator, ensures that:

# all staff record/enter their time in the TRS on timely manner

# time entered are complete and accurate

# staff overtime have proper approval from the Unit Manager

# the Unit Manager is regularly informed (through bi-monthly or monthly report) of non-compliance by staff and that appropriate action is taken Fixed Assets Administration Ensures that:

# all asset procurements and disposals conform with WBG policies and procedures

# all assets are properly identified, tagged and recorded in SAP

# all assets are appropriately covered by insurance

# regular physical inventory is conducted and that all missing items are reported and appropriately resolved Office Budgeting and Monitoring

# Contributes to preparation of annual budget for the office in accordance with the standard and agreed budget assumptions and processes

# Ensures that the office is adequately funded, in terms of budget allocation

# Performs monthly review of office expenses for accuracy, compares them with the budgets, and prepares/submit results of such review to the Unit Manager and RFC together with explanation of major variances Other Responsibilities

# Ensures that all financial records and files (e.g., supporting documents for expenditures, contracts, purchase orders, fixed asset inventory, etc) in the office are well organized, maintained and updated

# Acts as the focal person in the office on all WBG policies and procedures relating to SAP, imprest and other financial matters

# Acts as contact person for internal and external audits of the office on behalf of the RFC

# Ensures that office vehicle usage policies and procedures are adhered to, analyses the trends in maintenance/fuel costs and advices the Unit Manager as appropriate

# Reconciles vouchers on visitors usage of the office. Ensures that the office is reimbursed for personal calls, copies, vehicle usage and other personal costs

# Performs other duties as required
Selection Criteria:

# Degree in Accounting or Finance (or equivalent) with at least minimum 1 years IAS accounting experience in Western corporate setting. If only a holder of diploma or certificate, at least minimum of 3 years of accounting or financial work and in the process of pursuing an internationally recognized accounting or finance designation (CA, CMA, CPA, MIA, etc)

# Knowledge in financial accounting and reporting, and in project costing

# Competence in the use of Microsoft Office applications, with previous experience in ERP (preferably, SAP) being a significant advantage

# Ability to work in multi-cultural environment

# Strong written and oral communications skills, fluency in English is essential

# World Bank Group experience is preferred
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