VAC1643 – Human Resources Specialist, HRIS
Field:Human Resources Contract Type:Full Time – Permanent Location:Kuwait – Kuwait City Closing date:31-Dec-2010
Role Overview:
Responsible for the development and documentation of automated HR systems to facilitate the management of data pertaining to all Wataniya Telecom employees. Responsible for on-going support of Human Resource Information System (HRIS).

Responsible for supporting the automated HR systems activities of the HR department, including testing system upgrades and changes and creating specialised reports. Extract and analyse data from HR systems, database administration in a multi-user client and server environment and implementing IT related service enhancements.

Support HR systems and technology-related initiatives and design, develop, modify and provide requested reports and data for the HR division with the objective to ensure human resources processes are timeous, accurate, efficient and effective.

Core Responsibilities:

Maintain accuracy, consistency and security of information within the HR systems. Resolve process failure errors in order to ensure efficient and smooth human resources processes.
Provide expert advise on the development and implementation strategies related to Human Resources Information Systems (HRIS).
Recommend system improvements and additional applications to improve efficiency of the human resource department.
Gather requirements from key end users and translate them into an effective system design, while considering organizational impact.
Conduct business needs analysis, establish systems “best practices”, documents system processes and maintain core tables and records for system access.
Write functional specifications, conduct system testing and supports system upgrades.
Examine and verify employee information processed by automated human resources systems.
Compile statistical information and prepare reports related to payroll, recruiting, position classification, compensation, training, equal opportunity employment, or affirmative action utilizing HRIS.
Provide assistance with HRIS network maintenance by adding or deleting users and retaining system security.
Troubleshoot user technical problems and providing training.
Serve as a functional and reporting expert to the Human Resources Division in matters relating to the HRIS and data integrity, solving systems-related problems and defining requirements for necessary changes.
Provide on-going support of the HRIS in the capacity of Systems Administrator.
Liaise with Technology departments to ensure data integrity, accurate reporting and best business practices.
Maintenance of foundation tables and security of the system from the user perspective, which involves set up and assignment of user profiles.
Act as the first entry point between the HR Division and its HR systems providers, internal and external, ensuring Data Protection requirements are complied with and monitored.
Participate in technical analysis and issue resolution of HRIS system problem and data issues.
Participate in design, planning, documentation, and implementation of process optimization.
Coordinate activities with other IT areas to ensure successful integration and implementation.
Audit system and produce reports in order to ensure no violation of HR systems access as well as to ensure data integrity and accuracy across various HR systems.
Develop custom reports and queries, support ongoing audits and oversee data integrity associated with system.
Design, develop and timely produce all requested people management reporting to a high standard of quality and data integrity.
Check weekly system audit reports and ensure that follow up action is taken.
Prepare documentation on HR Systems to ensure HR end-users have access to proper job aids on relevant systems.
Conduct and coordinate HR user training on HR systems to ensure that HR end-users have the knowledge to use the systems correctly and efficiently.
Troubleshoot daily application problems, respond to “how-to” application issues raised by end-users.
Produce reports on employee information and trends in order to ensure information needs are met and HR end-users have the knowledge to use the system properly to contribute strategically to the business.
Ensure personnel and Wataniya Telecom data protection requirements are complied with and monitored.
In consultation with Human Resources Manager / Director determines user access levels and passwords.
Create training and end user documentation and provide both formal and informal training to HR and business end users.
Train authorised users to maintain the system data in a precise and accurate manner.
Assessment of upgrades, addition of new modules and the impact of related information systems within Wataniya Telecom.
Create functional specifications for non-standard requirements and works closely with third party vendors to test, refine, and validate custom programs.
Attend and participate in professional group meetings; stay abreast of new developments in the field of human resource information systems.

Qualifications:

Bachelor’s degree in Computer Science, HR or related discipline and appropriate registration with a recognised professional institute
3+ years relevant experience
Knowledge of query report writer tools with preparing reports and queries on a range of complex issues
Strong knowledge of database fundamentals and strong knowledge and demonstrated use of HR systems
Knowledge of operational characteristics of Human Resource Information Systems (HRIS)
Knowledge of operational characteristics of installation, troubleshooting and maintenance of information systems
Knowledge of methods and techniques of providing user assistance
Experience in training users to use new systems and writing training guidelines for users
Good knowledge of MS Office applications like Excel, Word etc.
Excellent command of both written and verbal English, Arabic would be an advantage
Ability to operate in a diverse multicultural, multinational work environment, exhibiting appropriate sensitivities
Note: you will be required to attach the following:
1. Resume / cv
Apply

VAC1550 – Marketing Executive, Channel Support
Field:Marketing & Communications Contract Type:Full Time – Permanent Location:Kuwait – Kuwait City Closing date:31-Dec-2010
Job Role:
Overall plan and execute the delivery of high quality promotional above the line (ATL) and below the line (BTL), for Wataniya Telecom.

Manage Wataniya Telecom advertising and communication to meet corporate strategic objectives.

Key Accountabilities:

Oversee, develop, plan and carry out marketing activities to agreed budgets, sales volumes, values, product mix and timescales.
Enhance competitive market performance within agreed deadlines, standards and budgets
Undertake responsibility and participation for all design aspects of Dealer layouts, Dealer and Retail Events, dealer products, promotional aids, print and audio-visual material, advertising displays and all internal manuals, script editing and proofing bilingual wording of Ad’s, brochures/flyers, Web, user guides, Marketing messages in general, forms and correspondence material (a large proportion of which is bi-lingual). Ensuring consistency of approach and conformity with agreed corporate standards.
Undertake research into locations for all outside advertising locations. Ensure that those selected represent the optimum in terms of exposure and potential for creating business.
Validate design specifications to be provided to manufacturer, commissions work and approve final product quality.
Review communication briefs with the approval of the Manager Advertising to agencies and/or vendors for creation of advertising and media campaigns.
Manage agencies with regard to the execution of briefed campaigns. Ensuring consistency of approach and conformity within approved corporate standards, allocated budgets and expected time periods.
Get buy-in for new and groundbreaking design and promotional concepts and for developing new avenues for promotion activity, delivery channels and suitable suppliers.
Liaise and attend meetings with other Wataniya Telecom functions necessary to perform duties and aid business and organisational development.
Meet quality and performance KPI with supporting documents.
Ensure that upper management is informed on all critical issues pertaining to the area responsible for.
Provide and manage support on special projects as and when assigned by Managers and superiors.
Contribute to the motivation of junior staff, providing day to day assistance where necessary.
Work on more complex, larger and higher importance/impact projects and be expected to deliver highly optimal results as a product of broader and deeper experience
Qualifications:
Necessary knowledge and Experience to be able to do the job:

Well informed on the Kuwaiti advertising and media sector
Good knowledge of MS Office applications like Excel, Word etc.
Excellent command of both written and verbal Arabic and English
Creative flair and excellent presentation skills
Education and Certification requirements:

Bachelor degree in Mass Communication, Marketing, Media, Advertising or related discipline and appropriate registration with a recognised professional institute
Job specific technical Skills:

Strong Creative skills
Strong Analytical skills
Strong Management Skills
Strong interpersonal communication skills
Note: you will be required to attach the following:
1. Resume / cv
2. Passport-size photograph
Apply

VAC1551 – Marketing Specialist, Campaign Efficiency & Performance
Field:Marketing & Communications Contract Type:Full Time – Permanent Location:Kuwait – Kuwait City Closing date:31-Dec-2010
Job Role:

Report to Senior Manager Communications and assist in measuring campaigns performance and understanding Communication efficiency. Main responsibility is to prepare Campaign Management reports, post launch analysis, and help business development.

Key Accountabilities:

Assist the Marketing division in increasing quality and efficiency through a clear focus on driving campaign volume and yield.
Monitor advertising and communication campaigns and provide relevant management information.
Monitor competitor activities on regular basis.
Responsible for providing analytical insights to increase marketing efficiency and reduce marketing costs.
Work closely with Communication & PR team and support campaign materials.
Follow up on advertising opportunities.
Create regular report to track business performance and campaigns results.
Demonstrate Marketing ability and current trends.
Identify and lead process efficiency opportunities.
Drive the development, execution and performance management of campaigns.
Ensure that the global campaign strategy is followed.
Source and manage strong relationships with external agencies and Media.
Manage strong operational relationships with internal teams Marketing and Sales for extracting data and report campaign analysis.
Assist global Campaign Manager in prioritizing campaigns.
Monitor communication budget.
Qualifications:
Necessary knowledge and Experience to be able to do the
Understanding Marketing Management & Execution
Experience in performance manage campaigns
Analytical skills with good business acumen
Good knowledge of MS Office applications like Excel, Word etc.
Ability to work collaboratively in a multi-cultural environment
Excellent command of both written and verbal Arabic and English
Education and Certification requirements:

Bachelor Degree in a Mass Communication / Marketing or business related discipline
Job specific technical Skills:

Strong Creative skills
Strong Analytical skills
Strong interpersonal communication skills
Analytical tool
Good knowledge of MS Office
Note: you will be required to attach the following:
1. Resume / cv
2. Passport-size photograph
Apply

VAC1543 – Legal Advisor
Field:Legal Contract Type:Full Time – Permanent Location:Kuwait – Kuwait City Closing date:31-Dec-2010
Job Role:
Provide management and key departments such as Sales and Program Management Office (PMO) with legal services and advice related to projects and operations, ensuring that Wataniya Telecom interests and objectives are adequately protected and achieved through legal means.

Key Accountabilities:

Drafting and reviewing contracts, resolving local/international legal disputes.
Liaise with internal departments to provide them with legal services on issues related to contracts, licensing, operations, and projects operations, and other related matters.
Represent the Wataniya Telecom in the cases of international dispute and arbitration which is carried out abroad.
Collaborate, brief and liaise with the Wataniya Telecom’s externally retained lawyers on specific cases as and when needed.
Represent Wataniya Telecom in the claim review committee during complex legal disputes/ negotiations and is authorised to settle on the basis of broad parameters/policy guidelines determined by department managers.
Keep abreast of developments in case law, rulings and other aspects of professional knowledge.
Qualifications:
Necessary knowledge and Experience to be able to do the job:

Ability to operate in a diverse multicultural, multinational work environment, exhibiting appropriate sensitivities.
Fluent verbal and written communication in both Arabic and English.
Education and Certification requirements:

Bachelor degree in law from a recognised tertiary institution
Qualified to practice independently.
Strong knowledge and experience of the Kuwait legal system.
Job specific technical Skills:

MS Office
Note: you will be required to attach the following:
1. Resume / cv
2. Passport-size photograph
Apply

VAC1544 – Warehouse Officer, Logistics
Field:Procurement Contract Type:Full Time – Permanent Location:Kuwait – Kuwait City Closing date:31-Dec-2010
Job Role:
To control the movement of inventory in Wataniya Telecom warehouses

Key Accountabilities:

Receive and record items for storage from external suppliers and internal sources so that goods received can be checked against purchase orders, and ensure they are in accordance with contract specifications.
Locate received inventory in the appropriate location in the warehouse.
Issue inventory as per authorised requests and arrange delivery to the end user.
Maintain warehouse records in accordance with set procedures and processes.
Update the daily, weekly and monthly reports.
Sort and store goods in the appropriate locations within the stock room according to the warehousing system and inventory control procedures ensure they are marked for easy identification.
Issue items from stock to staff as requested or when determined by a schedule so that stock items are processed efficiently.
Assist with stock-take when required and complete the appropriate records so that an accurate statement of stock in hand can be prepared.
Ensure that high level security measures such as fire-fighting and alarm systems, Video Vision , Climate/Temperature Controllers are in place to protect the stock.
Qualifications:
Necessary knowledge and Experience to be able to do the job:

2 + years experience in warehousing or storekeeping activities.
Experience in dealing with vendors, suppliers, contractors and consultants.
Inventory skills.
Strong customer focus and good interpersonal skills.
Fluent verbal and written communication in both Arabic and English.

Education and Certification requirements:

2 years diploma in a related discipline.
Job specific technical Skills:

Computer literacy
A knowledge of MS Office
Note: you will be required to attach the following:
1. Resume / cv
2. Passport-size photograph
Apply

VAC1545 – Administration Officer, Customs and Clearance
Field:Procurement Contract Type:Full Time – Permanent Location:Kuwait – Kuwait City Closing date:31-Dec-2010
Job Role:
Responsible for the administration of the customs clearance of goods from Kuwait ports.

Key Accountabilities:

Collect shipping or pre alert information from airline offices, shipping agents and Customs authorities.
Collect of DO and documents from authorised airlines agents.
Prepare paper work required by Kuwait Customs.
Arrange to collect various ministerial approvals for custom clearance needed by Kuwait Customs authorities or Kuwait ports.
Prepare the Customs form and its submission to the Customs Authority.
Arrange for Customs duty and the collection of other relevant charges from the Finance department and make pay to Kuwait Customs, banks or authorised agencies.
Arrange for the Arabic translation and Item catalogues with concerned departments.
Arrange for legal attestation for shipping documents with the Ministry of Commerce and the Ministry of Foreign Affairs.
Ensure the yearly renewal of all Customs related paperwork and licenses.
Organise for clearance of goods from Customs (from all existing ports in Kuwait).
Arrange for the delivery of shipments to end users, Company warehouses or designated Wataniya Telecom sites.
Organise to return empty containers to port authority or shipping agents.
Keep up to date and have full knowledge of Kuwait Customs laws.
Draft correspondence and maintain communication with vendors and Wataniya Telecom departments till the request for inventory is completed as per requirements.
Follow up of reimbursement of Custom deposits.
Arrange for the required transport, labour, tools, forklift etc to complete safe delivery at end user, warehouse or site.
Maintain complete record and files for shipment.
Complete all Wataniya Telecom System transactions that are required.

Qualifications:
Necessary knowledge and Experience to be able to do the job:
2 + years Customs experience.
.
Experience in dealing with vendors, suppliers, contractors and consultants.
Good Communication skills.
Fluent verbal and written communication in both Arabic and English.

Education and Certification requirements:

2 years diploma in a related discipline.
Job specific technical Skills:

MS Office
Understanding of Kuwait Customs processes.
Note: you will be required to attach the following:
1. Resume / cv
2. Passport-size photograph
Apply

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