INTERNAL/EXTERNAL VACANCY ANNOUNCEMENT

The United Nations Population Fund (UNFPA), the leading UN organization in
Reproductive Health and Population and Development, is recruiting personnel for the following position in Abuja:

ADMIN & FINANCE ASSOCIATE
TYPE OF CONTRACT: FIXED TERM APPOINTMENT (FTA)
POST LEVEL: ICS 07
DUTY POST: ABUJA
DURATION: ONE (1) YEAR (RENEWABLE BUT SUBJECT TO SATISFACTORY PERFORMANCE)

DUTIES AND RESPONSIBILITIES
Under the guidance and supervision of the Operations Manager, the Finance/Admin Associate provides functional leadership in Finance and ensures effective functioning of financial operations and systems in support of the Programme and office management. S/he supervises
Finance Assistants in the Field Office and DOs.
S/he delivers quality services in Financial Management to internal and external clients mastering all relevant rules, guidelines, processes and procedures. She takes a client-oriented results-focused approach to interpreting the rules, procedures and guidelines in service of the country Programme, providing support and guidance to the Country Office and UNFPA supported projects. S/he works closely with Programme and Project staff providing financial monitoring and analysis of projects and advising managers on expenditure trends and implementation rates.
The Admin & Finance Associate is expected to maintain collaborative relationships with all technical staff (Programme Officers and project staff) as well as government counterparts.
Supports the monitoring of Programme financial performance for all core and non-core resources by providing necessary financial information and analysis, including implementation rate against indicators/results. Detects potential over-under expenditure problems and works with programme staff and output managers to ensure that these are addressed.
Develops tools and mechanisms for effective monitoring of Programme and project budgets, coordinates compilation of financial data and provides accurate and up-dated financial information to HQ on a continuous basis.
Prepares and monitors the BSB and ensures financial transactions are in accordance with UNFPA financial rules and procedures. Propose procedures to improve internal controls and efficiency and respond to audit issues.
Integrates financial policies and procedures particularly relating to NEX and provides guidance and training to staff and project managers. Strives to identify ways in which
Programme financial needs and be met within existing policies.
Ensures the effective financial recording and reporting system, internal control and audit follow-up and processes financial transactions in and accurate and timely way.
In consultation with the Deputy Representative, and Unit Heads follow up on Funding
Authorization and Certificate of Expenditures (FACE) and ensure that FACEs are received timely from IP’s and recorded.
Provide logistical and technical support to the Programme implementation to the Implementing partners in the areas of Programme Financial Management.
Reviews and monitors charges for common services and cost recovering taking into account maximum cost efficiency and represents UNFPA’s interest in related negotiations and agreements.
Assists in the formulation of Programme/project budget in determining expenditure levels
Provide support and reviews to quality services in administration, procurement, communication and management of office equipment and infrastructure to internal and external clients mastering all relevant rules, guidelines, processes and procedures
Establishes and maintains contact with counterparts in Government for compliance with guidelines in the submission of financial reports as well as counterparts in the UNDP on Atlas framework.
Coordinate the Conduct of NEX audits and facilitate the development and implementation of follow-up actions.
Undertake any other assignments as may be required by the Representative

In addition, candidates are required to have the following competencies:

CORE COMPETENCIES:
Valuing diversity
Performance management
Developing people/fostering innovation and empowerment
Working in Teams
Communicating information and ideas/knowledge sharing
Integrity/commitment to mandate
Appropriate and transparent decision making
Results orientation and commitment to excellence
Self-management/emotional intelligence and conflict management/negotiating and resolving disagreements

FUNCTIONAL COMPETENCIES:
Business Acumen
Implementing management systems
Innovation and marketing of new approaches
Client orientation
Organizational awareness
Job knowledge/technical expertise

QUALIFICATION AND EXPERIENCE:
The ideal candidate should:
Possess a Bachelor’s degree or Higher National Diploma in Accounting/Finance, Business Administration or related field.
Have a minimum of 6 years experience preferably in programme/project finance management in the public or private sector.
Be fluent in oral and written English and proficient in current office software applications, excel and other accounting package.

METHOD OF APPLICATION
All applications should include functional e-mail addresses and mobile phone numbers, letter of application and detailed curriculum vitae (CV), attached as one file in MS WORD format only.

Applications should be addressed to The UNFPA Resident Representative, Abuja and forwarded to e-mail addresses – [email protected] latest by 25 January, 2011 and clearly marked “Admin & Finance Associate”
Please note that UNFPA will respond only to those applicants in whom it has a further interest. Kindly also note that ONLY applications sent by e-mail will be accepted. Qualified women are encouraged to apply.

UNFPA reserves the right to appoint at the indicated or lower level and prior to the closing date.

UNFPA – Because everyone counts

KINDLY NOTE THAT ONLY APPLICATIONS SENT BY E-MAIL WILL BE ACCEPTED.

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