Nigeria Today
SenceWorld Latest Job Vacancies-6positions
We are a Business Consultancy firm focused on small/medium businesses. Our goal is to provide our clients with the support they need to grow their businesses by providing them with value -added and convenient services in a friendly atmosphere.
OFFICE MANAGER
JOB REFERENCE CODE: SE/02/OFM
JOB DESCRIPTION:
Office Manager Job Purpose: Supports company operations by maintaining office systems and supervising staff.
JOB DUTIES:
Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
Completes operational requirements by scheduling and assigning employees; following up on work results.
Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
Maintains office staff by recruiting, selecting, orienting, and training employees.
Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
Contributes to team effort by accomplishing related results as needed.
JOB REQUIREMENTS:
A minimum of HND / B.Sc. in any of the social science course
A minimum experience of 2 – 3 years in administrative duties
Effective verbal and listening communications skills
Attention to detail and high level of accuracy
knowledge of office administration
computer skills including the spreadsheet and word processing programs, and e-mail at a highly proficient level
analytical and problem solving skills
RECEPTIONIST
JOB REFERENCE CODE: SE/02/RCP
JOB SUMMARY
Responsible for handling front office reception and administration duties, including greeting guests and offering them a beverage, answering phones, handling company inquiries, and sorting and distributing mail. Mail also schedule meetings and travel for executives.
PRIMARY RESPONSIBILITIES
Answer phones and operate a switchboard.
Route calls to specific people.
Answer inquiries about company.
Greet visitors warmly and make sure they are comfortable.
Schedule meetings and conference rooms.
Make coffee and set out food.
Ensure reception area is tidy.
Coordinate mail flow in and out of office.
Coordinate office activities.
Arrange appointments.
Cash out people when necessary.
Validate parking tickets.
Give visitors badges and direct them to where they can sign in.
Send email and faxes.
Collect and distribute parcels and other mail.
Perform basic bookkeeping, filing, and clerical duties.
Prepare travel vouchers.
Take and relay messages.
Update appointment calendars.
Schedule follow-up appointments.
JOB REQUIREMENTS:
A minimum of HND/ B.Sc in any social science course
A minimum of 2 – 3 years experience on the job
Analytical and problem solving skills
Decision making skills
Excellent communications skills
Ability to pay attention to detail
Must be honest, trustworthy and respectful
Must be flexible and able to multi task
Must demonstrate sound work ethics
CLICK HERE TO APPLY
Application Deadline: 13 July, 2013
[...] Coordinate mail flow in and out of office. Coordinate office activities. Arrange appointments. Cash out people when necessary. Validate parking tickets. Give visitors badges and direct them to where [...]