FEDERAL MINISTRY OF YOUTH DEVELOPMENT: JOB TITLE: PLANNING, MONITORING AND EVALUATION OFFICER

Content and methodology of supervision:

Regular day to day interaction, weekly review meetings with direct supervisor, and feedback sessions against established work plans and schedules.

Duties, Responsibilities and Output Expectations:

Under the direct supervision of the Director/Deputy Director , the Planning, Monitoring and Evaluation Officer will be based in the UNOPS offices in Nairobi and will be responsible for coordinating all planning, monitoring (PM&E) and evaluation activities in the Operations Centre/Hub. This will include quality control on the design of theory of change, identification of a performance measurement framework which includes indicators, baseline, target and data sources of verification; design and implementation of the OC’s PM&E plan including the preparation of planning and monitoring instruments and identification of processes and responsibilities. He/she will implement a gender sensitive P M&E plan. The PM&E Officer will also be expected to lead the Personnel Learning and Development / Capacity enhancement plans for all personnel across the many countries in east Africa and Liberia under the management of the Kenya operational Hub.
After a training period, the Planning, Monitoring and Evaluation Officer will perform the following tasks:
Ensure a results-based management approach is reflected in the administration of all projects and reporting:
The PM&E Officer will be responsible for overseeing sound planning, data collection, analysis and reporting on the implementation and progress of projects. He/she will provide feedback and advice to the Project Managers and Director/Deputy Director on the effectiveness of project implementation and steps needed to achieve anticipated management efficiencies & project outputs and outcomes. He/she will also provide
technical backstopping to project staff on results orientation, PM&E requirements as well as capacity development of all personnel.
In addition, the PM&E Officer will liaise closely with the External Relations/ Project Development Unit to ensure success stories and lessons learnt are regularly reported on in local and international media as well as corporate knowledge networks.

Summary of duties

i. Take charge of the implementation of P, M&E, and ensure that relevant information is collected on time for reporting purposes and assist in the compilation of project progress reports;
ii. Provide regular expert support to the UNOPS Project Officers and all project personnel involved in planning, monitoring and evaluation on how to ensure result orientation in project planning, budgeting and implementation;
Identify lessons learnt and success stories and support the communication of these to the appropriate stakeholders;
iii. Participate in the design and implementation of field missions and the final evaluation of the projects and internal business processes;

Specific Requirements
l. Review current reporting formats and provide suggestions for improving the efficiency and quality of the P,M&E systems in the Kenya Operations Centre/Hub;
ii. Develop an P,M&E guide that can be used by all project personnel involved in planning, monitoring and evaluation;
iii. Contribute to the design and implementation of a clear mechanism for mid-term and end-term evaluation of the impact of projects, including taking a lead role in finalizing the project baseline and progress status;
iv. Liaise and agree with stakeholders and donors of projects on the respective reporting, monitoring and data collection needs and obligations;
v. Organize, as needed, gender sensitive capacity building measures to build awareness and consensus among stakeholders on the P,M&E plan, including training of Personnel on the P,M&E plan in general and monitoring formats in particular;
vi. Ensure that gender forms a critical part of the P,M&E plan as well as data collection and analysis, communication and reporting;
vii Define and undertake additional studies to complement or complete the baseline and progress reporting;
viii. Apply clear and user-friendly data collection and reporting formats in collaboration with donors and counterparts at the different levels, and provide training to KEOC personnel and Officers on their use;
ix. Compile data, information and reports from different states, analyze data to compute the status of selected indicators and provide feedback to the Deputy Director on the progress of implementation and of any need to modify schedules, strategies and objectives;
x. Participate in Project Board meetings if required, explain the methods used in deriving the results reported in the project progress reports, and for impact evaluation of the technical advisory services provided by UNOPS;
xi Take responsibility for other M&E related tasks as assigned by the Director or Deputy Director.

Qualifications and Experience:

Qualifications
i. Bachelor or Master’s degree in a relevant field (development economics, social sciences or related fields).
ii. Certification in Project Management; Prince 2 or PMP an asset but not a requirement

Work Experience
i. A minimum of 2 years’ relevant experience is required, preferably in monitoring and evaluation or related field.
ii. Experience in project management within the development or private sector is highly desirable

Language skill: Fluency in English language and ability to speak any UNDP official language is an added advantage.
Fluency in English. Ability to write clearly and concisely
• Initiative, sound judgment and demonstrated ability to work harmoniously with staff members from different national and cultural backgrounds
• Age: Must not be more than 32 years on the date of application
• Technology skills, including word processing, database application (excel) presentation software (power point) and internet appreciation.
• An interest in adapting to varied physical environments; and a desire to work with people with different language, national and cultural backgrounds;
• Evidence of ability to think strategically, work independently and demonstrate a sense of self-assuredness.
• Respect for the UN principles of the United Nations Charter and the participating UN organisation’s mission statement

Key Competencies of the assignment:
1. Good information system/computer skills; experience with ERP systems (PeopleSoft) would be an asset but is not a requirement (training will be provided).
2. Excellent organizational and analytical skills.
3. Ability to work in difficult post conflict environments
4. An understanding of gender and environmental issues;
5. The incumbent must be a dynamic, multi-functional person, who supports UNOPS with professionalism, dedication and client orientation

Learning Expectations:

During the orientation phase, the incumbent will attend an induction week in Copenhagen and be briefed on UNOPS mission and vision, its major fields of activities and role in the UN system reform. Upon arrival of the JPO at the duty station, additional training will be provided on UNOPS Financial Rules and Regulations, Standard Operations Procedures, as well as UNOPS financial system, Atlas, and procurement rules. The JPO will also benefit of UNOPS Management Practices networks. Training on project and budget management, procurement of goods, works and services will be provided. The JPO will also attend the Prince 2 certification training on Project Management. The JPO will also have the possibility to participate in a 2 weeks comprehensive project management course at UNOPS Headquarters in the course of his/her assignment. S/he will also have access to diverse knowledge sharing mechanisms such as targeted webinars, articles and meetings with the project management community across UNOPS.

Background Information:

UNOPS is a self-financing entity of the United Nations system, with more than a decade of experience in providing operational management services in developing nations and post-conflict/emergency situations. Headquartered in Copenhagen, with regional offices in New York, Johannesburg, Bangkok, and Panama, UNOPS presently operates in over 60 countries providing to UN agencies and developing countries complex project implementations of client operations, loan administration and supervision, and advisory services for operations management.
The UNOPS Kenya Operations Hub (KEOH) has over twenty years of experience working in East Africa; it spans over eight countries in East Africa and has four ongoing regional projects. KEOH provides efficient and cost effective services in sustainable infrastructure development, sustainable procurement and project management. These services are provided through a robust KEOH structure which is headed by a Director and has personnel strength of about 150, with a mix of International and National personnel and a balanced representation of critical skills needed for effective service delivery, managerial and compliance oversight and quality assurance; KEOC personnel include technical and management experts , security management and a solid team of Programme support professionals from the field of HR/personnel management, IT, administration, logistics & transportation, and finance .