Application instructions:
Candidates should send their CV and a covering letter (PDF or Microsoft Word format) which outlines their experience and suitability for the role in English to . The name of the position applied for should be included in the subject line of the email.
Please do not send certificates or other attachments. Applicants with no separate covering letter will not be considered. Please only apply if you meet the basic criteria under the person specification. This is a local post applicable to people who have the legal right to live and work in Tunisia. ‘National terms and conditions will apply’.
Only shortlisted candidates will be notified.
Application deadline: Wednesday 31 August
Job purpose:
Actively contribute to ensuring that BBC Media Action Tunis office is compliant with Tunisian law and regulations as well as BBC and BBC Media Action values, guidance and rules.
Support the Head of Administration and Finance and Country Director in financial and administrative management as required.
Contribute to the implementation and management of coherent budgets and administrative planning for strategies, projects and programmes of training and development as required, in line with regional and country strategies, with support from the London and in-Country project and finance teams.
Contribute to the planning, coordination and logistics of BBC Media Action activities for current and future projects as well as other activities as required.
Main duties:
- Contribute to regular detailed maintenance of accounting books and expenditure record and planning documents.
- Upon request, contribute to monthly, quarterly and annual financial reporting in accordance with internal deadlines and donor reporting deadlines and ad-hoc requirements.
- Operate cash flow of BBC Media Action office in Tunisia.
- Support Head of Administration and Finance in meeting annual audit, tax and social contribution requirements.
- Booking transactions on Dimension Accounting Software and follow the HO instruction for the monthly closing within the deadlines.
- Comply with BBC financial policy as well as statutory financial requirements; adapt financial policy and procedures as necessary according to the country laws.
- Comply with BBC Media Action administrative and financial procedures as well as donor requirements and project delivery good practice.
- Comply with BBC Health and Safety guidance and make sure Business Continuity plans and Risk Assessments are updated according to deadlines and communicated to relevant managers, staff and consultants.
- Support Head of Administration and Finance in ensuring procurement processes are held according to BBC Media Action and donor procurement good practices guidelines.
- Assist the Head of finance with the internal and the external audit.
- Support Head of Administration and Finance in maintaining up-to-date records of leave and extra days, support recruitment process and transparency in advertising and selection of candidates.
- Keep up-to-date records of staff details, leave/sickness/extra days, as well as equipment distribution.
- Make all payments on time and develop good and professional relations with suppliers and service providers.
- Ensure all contracts, risk assessments, expenses reimbursement, travel, accommodation, venue bookings, and all other administration and logistics tasks are dealt with according to deadlines and activity plans and in the most efficient and professional manner.
- Maintain an up-to-date list of inventory of assets for office and production facilities and manage filing of all administrative documents.
Required skills, knowledge and experience:
- Required experience in non-for-profit organisation finance and administration, preferably in media development sector.
- Required proven experience in managing budgets and multiple administrative tasks in development programmes with international involvement.
- Ability to work on own initiative to organise time effectively within a range of often conflicting deadlines. Capacity to juggle competing priorities and a busy programme of work while working to an agreed strategy.
- Effectiveness and flexibility to work in a team
- Able to deliver in a variety of environments.
- The ability to forge strong working relations quickly and gain the trust of colleagues, trainers, trainees and partners in the region.
- Knowledge of, ability to interpret, and willingness to contribute to the ongoing development of BBC Media Action’s strategy for Tunisia and the wider region.
- Experience of supporting staff from different backgrounds both on site and remotely.
- Required fluent Arabic and French, and ability to communicate and report effectively in English.
- Readiness to work long hours, on weekends or on public holidays when required.
Key competencies:
The following competencies (behaviours and characteristics) have been identified as key to success in the job. Successful candidates are expected to demonstrate these competencies.
- Strategic Thinking – Can identify a vision along with the plans which need to be implemented to meet the end goal. Evaluates situations, decisions, issues, etc. in the short, medium and longer term.
- Analytical Thinking – Able to simplify complex problems, processes or projects into component parts and explore and evaluate them systematically. Able to identify causal relationships and construct frameworks for problem solving and/or development.
- Decision Making – Is ready and able to take the initiative, originate action and be responsible for the consequences of the decision made.
- Imagination/Creative Thinking – Is able to transform creative ideas/impulses into practical reality. Can look at existing situations and problems in novel ways and come up with creative solutions.
- Planning and Organisation – Is able to think ahead in order to establish an efficient and appropriate course of action for self and others. Prioritises and plans activities taking into account all the relevant issues and factors such as deadlines, staffing and resources requirements. ]
- Resilience – Can maintain personal effectiveness by managing own emotions in the face of pressure, set-backs or when dealing with provocative situations. Can demonstrate an approach to work that is characterised by commitment, motivation and energy.
- Communication – The ability to get one’s message understood clearly by adopting a range of styles, tools and techniques appropriate to the audience and the nature of the information. Managing relationships – Able to build and maintain effective working relationships with a range of people.