Team Assistant At International Finance Corporation Ghana

IFC, a member of the World Bank Group, is the largest global development institution focused on the private sector in emerging markets. Working with 2,000 businesses worldwide, we use our six decades of experience to create opportunity where it’s needed most. In FY16, our long-term investments in developing countries rose to nearly $19 billion, leveraging our capital, expertise and influence to help the private sector end extreme poverty and boost shared prosperity. For more information, visit www.ifc.org
The International Finance Corporation’s Sub-Saharan Africa Department, is seeking to recruit a highly motivated and well-organized Team Assistant, who can effectively support officers/analysts working in the Ghana Sub-region including Benin, Burkina Faso, Ghana, Niger, and Togo. The position will be based in Accra.
Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year term appointment.
Duties and Accountabilities:
Provide full administrative and analytical support to assigned officers/analysts.
Assist officers/analysts with meetings, presentations and events. Tasks could include obtaining briefs upfront from relevant parties, preparing meeting notes in advance, attending the meetings and preparing minutes.
Maintain a good knowledge of work programs to ensure timely delivery of tasks. Track project timetables, provide feedback and help with project team coordination. Perform integrity due diligence searches and prepare reports. Conduct industry/sector research on project related areas. Participate in field work when required.
Provide quality control by monitoring documents for accuracy, ensuring adherence to unit and World Bank Group guidelines and procedures, and assist in editing, formatting, and production of high-quality documents and correspondence.
Coordinate calendars, schedules and travel arrangements.
Liaise and build relationships with counterparts in key client offices to facilitate the scheduling of meetings. Clients include private sector companies and ministries and agencies of Government.
Build and maintain relationships with counterparts within IFC and the World Bank Group for the benefit of the team.
Perform assigned simple general administrative, budget and finance tasks to assist the smooth running of the Accra office.
Solve non-routine problems, and perform ad-hoc duties as required.
Selection Criteria:
University, polytechnic or equivalent degree/diploma preferred, with a minimum of 3 years’ relevant work experience.
Excellent organizational, administrative, multi-tasking and time management skills. Proven ability to work promptly and efficiently under pressure and meet tight deadlines with minimum supervision.
Proactive, willing to go extra mile, ability to take ownership of tasks.
Maturity and good judgment; absolute integrity and discretion in handling confidential information.
Good interpersonal skills to interact effectively with a range of internal and external contacts.
Proven ability to work well in a team-oriented, multi-cultural environment, and function effectively in groups.
High degree of resourcefulness, ability to anticipate and solve problems.
Ability/willingness to work late/come in early occasionally, as required.
Strong written and verbal communication skills.
Advanced knowledge of computer applications such as Word, Outlook, Excel, Powerpoint, etc.
Fluency in English essential; fluency in French would be an advantage.
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