Mildmay International is an NGO specialising in training for HIV/AIDS Prevention, Treatment and Care, Service Development and Technical Assistance in partnership with the Ministry of Health.

Mildmay Kenya is currently recruiting a Procurement/Administrative Officer who will spend 80% time in procurement and 20% Administration.

(S)he will be responsible for the procurement of goods and services for the organisation, which shall be conducted in a timely, transparent, effective and efficient manner; and oversee administrative matters as detailed below.

Procurement/Administrative Officer 1 Post based in Kisumu, Kenya

Qualifications and Experience:

Diploma or advanced training in purchasing/supplies, commerce, and in Human Resources Management, or closely related field and strong writing and communication skills.
Proven leadership, management, interpersonal, decision making and analytical skills.
Proficiency in computer usage especially Microsoft packages.Generally, the successful candidate will need:

Experience in NGO procurement and familiar with donor/ international development partners procurement policies; (especially PEPFAR)

To handle sensitive issues of procurement, strictly adhering to rules and regulations as stipulated by the organization and the donor while keeping the highest professional standards and integrity;
Demonstrated experience in Secretarial Support to Senior Management levels and the ability to prioritise competing tasks under pressure;
Monitor hotel bookings and airline bookings done by the front office;
Good negotiation skills and diplomacy and sensitivity in dealing with partners;
Ability to work with minimum supervision demonstrating high degree of integrity, in a team, often under pressure.

Employees of the Ministry of Health are not eligible for the post.If you meet the above criteria/ requirements, please forward your application letter, current salary and CV including 3 referees to the email address below.

Only short-listed candidates will be contacted.

Applications to be addressed to:Email: vacancies @ mildmay.or.ke Closing Date: Tuesday 4th August 2009.

All correspondence will be dealt with via EMAIL ONLY.

HUMAN RESOURCES SPECIALIST
Location : Kathmandu, NEPAL
Application Deadline : 18-Aug-09
Type of Contract : FTA International
Post Level : P-3 (Fixed Term Appointment)
Languages Required : English
Starting Date date when the selected canditate is expected to start) 01-Oct-2009
Duration of Initial Contract : One year
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Background
UNDP Nepal Country office Human Resources Unit (HR Unit) is composed of five national staff members, at the general service level (GS4 – GS7).

The Unit provides a wide range of HR service to multiple clients including UNDP country office, UN sister agencies and to government executed projects.

In total the Unit serves over 500 staff and project personnel. Over the past 2 years the Unit has been facing a number of challenges including:

1.An increase in volume of work and demand for HR services:

With the rapid expansion of the Programme and in particular of UNDP executed projects, and the increase in demand from resident and non resident UN agencies the number of long term recruitments, for instance, has increased by more than 50% compared to 2007 and with an irregular pattern of recruitment requests.

2.Changes in policy and procedures:

With the continuous corporate changes in policies, both the Unit and its clients need to understand and adapt to the new requirements and other similar rapid changes and challenges in policies including the effective implementation of the Nepal Country office revised Gender and social inclusion policy.

3.Increased emphasis on staff and career development, on professionalization of staff and succession planning for the Country Office staff.

Overall the HR Unit needs to rethink it’s business, reorganize itself and it’s processes, and further build it’s capacity to fully and effectively incorporate and respond to all these new challenges, while offering timely people-centered and client- oriented services and managing a work-life balance.

Duties and Responsibilities

Functions / Key Results Expected

1.Strategic Assessment of existing capacities, practices and systems

He/she assesses existing HR Unit capacities, current practices, processes and systems and proposes appropriate strategic vision and design an action plan to establish state of the art human resources management Unit focusing on the following:

Review and analysis of the current HR management practices, procedures, processes and systems; identifying bottlenecks, problems and opportunities for streamlining and simplification;
Producing a diagnostic study with recommended strategy and plan of action for the reorganization of the HR Unit to enable it meet corporate and local requirements and challenges,
Prepare a long term learning plan for the HR team

2.Ensures implementation of HR strategies and policies focusing on achievement of the following results:

Implementation of the HR strategy in the CO;
Effective implementation of internal controls; proper design and functioning of the HR management system.

compliance of HR activities with UN rules and regulations, UNDP policies, procedures and strategies. Interpretation of HR policies and regulations and advice to senior managers on their applications, taking into account their particular needs.

Continuous analysis of corporate HR strategy and policies, assessing the impact of changes and making recommendations on their implementation in the CO.

Continuous research of the matters related to conditions of service, salaries, allowances and other HR policy matters.

Elaboration and introduction of measurement indicators, monitoring and reporting on achievement of results.
Advice to Senior Management on HR new practices and their implementation (succession planning, career development and transition), strategic recruitment, advice on contract modalities, learning plan and performance evaluation).

CO HR business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in HR management, control of the workflows in the HR Unit

Leads the advocacy for the implementation, monitoring and compliance of the HR policies including gender and harassment, career development and knowledge management.

Full compliance and completion by CO s/m of the Harassment course.
Development of procedures and practices that contribute to enhanced and improved HR management.

Undertakes analyses of the implications and associated risks of new Staff Rules and the new contractual modalities and recommends practical HR solutions

3. Ensures effective human resources management focusing on achievement of the following results:

Management of transparent and competitive recruitment and selection processes including updated job descriptions, proper job classification, vacancy announcement, screening of candidates, organization and chairing of interview panels, making recommendations on recruitment. Oversight of recruitment under UNDP projects. Development and maintenance of data base of job applications.

Advice to office management on s/m competencies. Advice on s/m career development and training needs through the RCA.

Advice to project managers on transparent and competitive process for project recruitment, adequate TOR describing terms of payment based on results, standard matrix of recruitment processes and request for contracts.

Continuous monitoring of the entire UNDP project recruitment process.
Full compliance of the guidelines of the Appointment and Promotion Panel.
Advice to the CO management in contracts guidelines pertaining to staffing compliance. Monitoring and tracking of all transactions related to positions, recruitment, HR data, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas.
Performs HR Manager Functions in Atlas. Leads corporate surveys as the Salary Survey, Global Staff Survey and other request from HQ’s and the CO Resident Representative.

Management of the International staff entitlements and position funding delegated to the HR Unit.

Close communication with local Government institutions to solve international staff-related issues.
Close communication with HQ’s focal points pertaining to the correct administration of s/m entitlements and benefits.
Ensures that costs for HR services provided by UNDP to other agencies. are recovered in a timely manner.
Effective use of sourcing, networking and marketing to generate slates of qualified short-listed candidates for positions
4.Ensures proper staff performance management and career development focusing on achievement of the following results:
Elaboration and implementation of the protocol for performance appraisal process, facilitation of the process, elaboration of performance evaluation indicators in consultation with the Senior Management.
Implementation of effective systems for the performance evaluation, including training to supervisor for an effective use of the tool leading to career development. Advice on work plan, monitoring and performance team evaluation.
Effective learning management including the development of the Whole Office Learning strategy and? a plan of action.
Implementation of the Whole Office Learning strategy.
Provision of effective counseling to staff on career advancement, development needs, learning possibilities.
5.Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
Design and implementation of training for operations/ programme staff on HR issues.
Synthesis of lessons learned and best practices in HR.
Sound contributions to knowledge networks and communities of practice.
Serve as the CO Learning Manager and provide support to effective learning management.
Co-ordination of learning activities and staff development and promote a learning culture in the workplace.
Act as secretary to the Office Learning/Knowledge Committee.
Provide on the job training to the staff of the HR unit and foster strategic, people centered and client oriented HR management practices
Competencies
Corporate Competencies:
Demonstrates integrity by modeling the UN’s values and ethical standards
Promotes the vision, mission, and strategic goals of UNDP
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Treats all people fairly without favoritism
Functional Competencies:
Knowledge Management and Learning
Shares knowledge and experience and contributes to UNDP practice areas
Encourages office staff to share knowledge and contribute to UNDP Practice Areas
Develops deep understanding in one or more Practice Areas
Promotes a learning environment in the office
Demonstrates strong coaching/mentoring skills, regularly providing helpful feedback and advice to others in the office
Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
Ability to lead strategic planning, results-based management and reporting
Ability to lead recruitment, contracts management, performance appraisal, career development management, build teams, maintain high staff morale
Excellent knowledge of UNDP HR strategy and policies
Strong IT skills
Ability to implement new systems (business side) and affect staff behavioral/ attitudinal change
Management and Leadership
Focuses on impact and result for the client
Leads teams effectively and shows conflict resolution skills
Consistently approaches work with energy and a positive, constructive attitude
Demonstrates strong oral and written communication skills
Builds strong relationships with clients and external actors
Remains calm, in control and good humored even under pressure
Demonstrates openness to change and ability to manage complexities
UNDP HR Certification programme
Required Skills and Experience
Recruitment Qualifications
Education:

Master’s Degree or equivalent in HR, Business Administration, Public Administration or related field.

Experience:

Minimum of 5 years of relevant experience at the national or international level in providing HR advisory services and/or managing staff and operational systems.

Eperience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.

Language Requirements:
Fluency in spoken and written in English language.

Rural Schools Water, Sanitation and Hygiene (WASH) Project

Project Background:

The Salvation Army is an international movement that operates in 118 countries.

We are an evangelical part of the Christian Church and have been active in Kenya since 1921.

The Salvation Army Kenya East Territory WASH Project seeks to ensure an effective and healthy learning environment for 10,000 primary school students through hygiene promotion and the improvement of water supply and sanitation facilities in Salvation Army sponsored rural schools.This is a 3 year project, targeting 40 schools throughout Central and Eastern Kenya.

Position Summary:

Reporting to the Territorial Projects Officer, the WASH Project Manager will be responsible for all aspects of project implementation, including financial control, reporting, and supervision of a small project team.
It is a one year, full-time contract position, renewable depending on performance.

The position will be based at our Territorial Headquarters in Karen, Nairobi, and involve travel to rural areas approximately 30% of the time.

Key Duties and Responsibilities:

Direct and monitor all project activities so that the goal and objectives of the project are met
Establish a detailed work schedule for the implementation of the project
Develop criteria for the selection of schools to participate in the project
Design and conduct baseline surveys in the targeted schools, evaluating hygiene practices and identifying water and sanitation concerns
Design an effective monitoring and evaluation system for the project
Ensure proper records are kept in line with the means of verification outlined in the project document
Provide technical advice as required on the watsan interventions proposed by schools throughout the project
Prepare quarterly and annual activity and financial reports
Direct and supervise the daily work of other WASH project staff

Qualifications & Experience:

Minimum Bachelors degree in Community Development, Project Management, Water & Sanitation or other field relevant to the position
Minimum 3 years experience in senior position involving project management for community development, preferably with an NGO or CBO
Specific experience in development project management in the water and sanitation sector
Strong background in community mobilization and use of participatory techniques
Strong financial management skills
Excellent computer skills, including Excel
Advanced organisational, planning, problem solving and leadership skills
Fluent written and verbal English and Kiswahili language skills

Application Details:
Interested candidates should submit their application letter and CV, including contact details of at least 3 professional referees, via email to wash_project @ kya.salvationarmy.org by Friday 7th August 2009.

Job Title : Handyman/Mason
Source : http://tanzania.usembassy.gov/job_opp2.html
Requirements : Completion of Primary School (Standard VII) is required.
Job Description erforms all sorts of masonry work for the Mission, except for those jobs which are deemed too big or too specialized and require the services of an outside contractor. Assist in the repair of vehicle access barriers, do minor masonry repair, maintain fire safety equipment, repair roofs and floors, work with other trades, and occasionally with outside contractors and State Department specialist.
Apply To : Human Resources Section
Full Address : American Embassy P.O. Box 9123 Dar es Salaam
Closing Date : 4/Aug/2009

Job Title : Utility Inspector
Source : http://tanzania.usembassy.gov/job_opp1.html
Requirements : Secondary School (form IV) and Vocational training from Technical School is required.
Job Description :On weekly schedule; Monitor the usage of the Luku?s at the residences and reorder when applicable. Monitor the usage of the diesel fuel for the generators and reorder if applicable. Take note of any misuse or tampering of fuel and report any possible theft and offer suggestions to stop stealing of fuel.
Apply To : Human Resources Section
Full Address : American Embassy P.O. Box 9123 Dar es Salaam
Closing Date : 4/Aug/2009

Job Title : Utility Inspector
Source : http://tanzania.usembassy.gov/job_opp1.html
Requirements : Secondary School (form IV) and Vocational training from Technical School is required.
Job Description :On weekly schedule; Monitor the usage of the Luku?s at the residences and reorder when applicable. Monitor the usage of the diesel fuel for the generators and reorder if applicable. Take note of any misuse or tampering of fuel and report any possible theft and offer suggestions to stop stealing of fuel.
Apply To : Human Resources Section
Full Address : American Embassy P.O. Box 9123 Dar es Salaam
Closing Date : 4/Aug/2009

Job Title : Senior Public Health Specialist
Source : http://tanzania.usembassy.gov/job_opp1.html
Requirements : Medical degree is required.
Job Description rovides technical assistance and oversight to CDC and other partners in the implementation of PMTCT programs, including preparing directives, memoranda, policy statements and proposals to introduce new initiatives and to recommend effective operations consistent with overall program objectives in support of the PEPFAR PMTCT programs in Tanzania. Serves as technical advisor to MOHSW in furthering of services provided by USG agencies, cooperative partners and contractors. Works closely with host government Ministry of Health, international organizations and non-governmental organizations to influence other collaborative organizations engaged in HIV programs to adopt appropriate strategies for their program activities.
Apply To : Human Resources Section
Full Address : American Embassy P.O. Box 9123 Dar es Salaam
Closing Date : 4/Aug/2009

Job Title : Strategec Plan Programme Co-coordinator
Requirements : A minimum of degree or above with background of economics and project planning, business management or any other discipline having relavance to the privae sector tourism establishments
Job Description :To provide managerial skills required for the proper implementation of the association’s strategic plan according to the long-frame
Apply To : The Executive Secretary
Full Address : Tanzania Association of Tour Operators, P.O. Box 6162, Arusha
Email Applications: [email protected]
Closing Date : 14/Aug/2009

Job Title : Principal Planning and Monitoring Engineer
Source : The Guardian, July 28, 2009
Requirements : Masters degree in civil engineering or related field from a recognized university
Job Description :Review maintenance needs of different classes of roads
Apply To : Roads Fund Manager
Full Address : Roads Fund Board, P.O. Box 12497, Dar es Salaam
Closing Date : 14/Aug/2009

Job Title : Deputy Manager – Resource Mobilisation
Source : The Guardian, July 28, 2009
Requirements : Masters degree in financial management, economics or equivalent
Job Description :Supervise and monitor the financial accounting operatins of revenue collecting agencies
Apply To : Roads Fund Manager
Full Address : Roads Fund Board, P.O. Box 12497, Dar es Salaam
Closing Date : 14/Aug/2009

Job Title : Office Management Secretary
Source : The Guardian, July 28, 2009
Requirements : Diploma in secretarial course from a recognized institution
Job Description rovide secretarial and administrative support to the Chief Executive Officer and other management staff
Apply To : Chief Executive Officer
Full Address : Presidential Trust Fund for Self Reliance (PTF), P.O. Box 7000, Dar es Salaam
Email Applications: [email protected]
Closing Date : 7/Aug/2009

Job Title : Drivers
Source : The Guardian, July 28, 2009
Requirements : Holder of ordinary level certificate for secondary education
Job Description :To drive all types of vehicles assigned to him/her
Apply To : Chief Executive Officer
Full Address : Presidential Trust Fund for Self Reliance (PTF), P.O. Box 7000, Dar es Salaam
Email Applications: [email protected]
Closing Date : 7/Aug/2009

Job Title : Tutorial Assistant - 2 Posts
Source : Daily News, July 29, 2009
Requirements : Holder of first degree in banking from recognized higher learning institutions or masters in banking
Job Description :Assists in conducts teaching, reserach and consultancy project
Apply To : Principal
Full Address : The Institute of Finance Management, P.O. Box 3918, Dar es Salaam
Closing Date : 31/Aug/2009

Job Title : Tutorial Assistant – Assistant Lecturer – Banking Department 2 Posts
Source : Daily News, July 29, 2009
Requirements : Holder of first degree in banking from recognized higher learning institutions or masters in banking
Job Description :Assists in conducts teaching, reserach and consultancy project
Apply To : Principal
Full Address : The Institute of Finance Management, P.O. Box 3918, Dar es Salaam
Closing Date : 31/Aug/2009

Job Title : Tutorial Assistant/Assistant Lecturer – Social Protection 2 Posts
Source : Daily News, July 29, 2009
Requirements : Holder of first degree or equivalent qualification (honors) in the first or upper second class division of at least 3.8 GPA from recognized higher learning institutions or masters in social protection
Job Description :Assists in conducts teaching, research and consultancy projects
Apply To : Principal
Full Address : The Institute of Finance Management, P.O. Box 3918, Dar es Salaam
Closing Date : 31/Aug/2009

Job Title : Training Officer Grade II
Source : Daily News, July 29, 2009
Requirements : Holder of university degree or equivalent qualifications in human resource management, public administration, political science, business management and related fields or equivalent qualifications from recognized higher learning institution
Job Description :Collects, analyses, tabulates and maintains personnel training records and statistics
Apply To : Principal
Full Address : The Institute of Finance Management, P.O. Box 3918, Dar es Salaam
Closing Date : 31/Aug/2009

Job Title : Tutorial Assistant/Assistant Lecturer – Insurance 2 Posts
Source : Daily News, July 29, 2009
Requirements : Holder of first degree or equivalent qualification (honors) in the first or upper sencond class division of at least GPA from recognized higher learning institutions or masters degree in insurance
Job Description :Assists in conducts teaching, research and consultancy projects
Apply To : Principal
Full Address : The Institute of Finance Management, P.O. Box 3918, Dar es Salaam
Closing Date : 31/Aug/2009

Job Title : Credit Officers
Source : The Guardian, July 28, 2009
Requirements : Degree in sociology, economics, accountancy or business administration
Job Description :Conducting initial survey of new areas
Apply To : Chief Executive Officer
Full Address : Presidential Trust Fund for Self Reliance (PTF), P.O. Box 7000, Dar es Salaam
Email Applications: [email protected]
Closing Date : 7/Aug/2009

A leading hospital in Machakos Town requires the following:
2 Medical Officers

7 Nurses

4 Clinical Officers

7 Nurses

For interview contact:-0716312952 or 0733 995346

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