United States Mission Nigeria Jobs: Program Administrative/Financial Assistant – PEPFAR Coordination Office

February 22, 2010 | Posted by admin | 1,443 views

United States Mission Nigeria Vacancy Announcement
No. 2010-008 Date: February 04, 2010 Ref: PEPFAR 001 Subject: Program Administrative/Financial Assistant – PEPFAR Coordination Office
Location: U.S. Embassy Abuja
Applicability: All interested candidates
OPEN TO: All interested Candidates
POSITION: Program Administrative/Financial Assistant – PEPFAR, FSN-7/FP-7
OPENING DATE: February 17, 2010
CLOSING DATE: March 5, 2010
WORK HOURS: Full-Time; 40 hours/week
SALARY: NOR – Not Ordinary Resident – US$34,324 p.a. (Starting salary)
(Position Grade: FP-07 to be confirmed by Washington)
USEFM – Not Ordinary Resident – US$37,351p.a. (Starting Salary)
(Position Grade: FP-07 to be confirmed by Washington)
OR – Ordinary Resident – N2, 237,713.00 p.a. (Starting basic salary)
Position Grade: FSN-07
In addition to the basic salary, all allowances will be paid
in accordance with the Mission Local Compensation Plan.
The U.S. Embassy Abuja is seeking to employ a suitable and qualified candidate for the position of a Program Administrative/Financial Assistant in the President’s Emergency Plan for AIDS Relief (PEPFAR) Coordination Office.
BASIC FUNCTION OF THE POSITION:
The PEPFAR Administrative/Financial Assistant reports to the PEPFAR Country Coordinator and is responsible for managing PEPFAR information flow in the office, interagency communications, documenting PEPFAR management meetings, providing logistics for meetings and conferences, updating the PEPFAR interagency meeting and event calendar and organizing and tracking numerous interagency assignments and projects. This is a senior level administrative support position. The position will also manage and track the PEPFAR Coordination Office budget.
To obtain a copy of this announcement please visit our Mission website at:
http://abuja.state.gov/default.aspx
QUALIFICATIONS REQUIRED:
NOTE: All applicants are instructed to address each selection criterion detailed below with specific and comprehensive information supporting each criterion.
1. Bachelors Degree or host country equivalent in Business Administration, Management or related subject is required.
2. Two years of professional training in Office Administration, Secretarial, or related field is required.
3. Minimum of four years of relevant experience in administrative and financial field is required.
4. Level IV (Fluent) Speaking /Reading/Writing in English is required.
5. The ability to use Microsoft Office package, with advanced skills in spreadsheet manipulation and preparation of presentations is required.
6. Minimum typing speed of 50 WPM.
SELECTION PROCESS
When fully qualified, U.S. Citizen Eligible Family Members (USEFMs) and U.S. Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.
ADDITIONAL SELECTION CRITERIA
1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.
4. Currently employed U.S. Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
5. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.
TO APPLY
Interested applicants for this position must submit the following or the application will not be considered:
1. Application for U.S. Federal Employment (SF-171 or OF-612); or a current resume or curriculum vitae that provides the same information as an OF-612; plus
2. Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application.
3. Any other documentation (e.g., essays, certificates, awards, copies of degrees earned) that addresses the qualification requirements of the position as listed above.
4. A type-written and signed application letter specifically applying for this position, and addressing the minimum requirements as advertised. Please reference the job title and announcement number on the application letter.
SUBMIT APPLICATION TO
Human Resources Office Abuja
Attention: Recruitment
Insert Address: 1075 Dip. Plot Central District, Abuja
POINT OF CONTACT
Telephone: 09-461-4000 ext 4261/4280
DEFINITIONS
1. U.S. Citizen Eligible Family Member (USEFM) – For purposes of receiving a preference in hiring for a qualified position, an EFM who meets the following criteria:
 U.S. Citizen; and,
 EFM (see above) at least 18 years old; and,
 Listed on the travel orders of a direct-hire Foreign, Civil, or uniformed service member assigned to or stationed abroad with a USG agency that is under COM authority, or at an office of the American Institute in Taiwan; and either:
1. Resides at the sponsoring employee’s or uniformed service member’s post of assignment abroad or at an office of the American Institute in Taiwan; or
2. Resides at an Involuntary Separate Maintenance Allowance (ISMA) location authorized under 3 FAM 3232.2.
2. EFM: An individual related to a U.S. Government employee in one of the following ways:
 Spouse;
 Child, who is unmarried and under 21 years of age or, regardless of age, is incapable of self-support. The term shall include, in addition to natural offspring, stepchildren and adopted children and those under legal guardianship of the employee or the spouse when such children are expected to be under such legal guardianship until they reach 21 years of age and when dependent upon and normally residing with the guardian;
 Parent (including stepparents and legally adoptive parents) of the employee or of the spouse, when such parent is at least 51 percent dependent on the employee for support;
 Sister or brother (including stepsisters and stepbrothers, or adoptive sisters or brothers) of the employee, or of the spouse, when such sibling is at least 51 percent dependent on the employee for support, unmarried, and under 21 years of age, or regardless of age, incapable of self-support.
3. Member of Household (MOH) – An individual who accompanies a direct-hire Foreign, Civil, or uniformed service member permanently assigned or stationed at a U.S. Foreign Service post or establishment abroad, or at an office of the American Institute in Taiwan. An MOH is:
 Not an EFM; and,
 Not on the travel orders of the sponsoring employee; and,
 Has been officially declared by the sponsoring USG employee to the COM as part of his/her household.
A MOH is under COM authority and may include a parent, unmarried partner, other relative or adult child who falls outside the Department’s current legal and statutory definition of family member. A MOH does not have to be a U.S. Citizen.
4. Not Ordinarily Resident (NOR) – An individual who:
 Is not a citizen of the host country; and,
 Does not ordinarily reside (OR, see below) in the host country; and,
 Is not subject to host country employment and tax laws; and,
 Has a U.S. Social Security Number (SSN).
NOR employees are compensated under a GS or FS salary schedule, not under the LCP.
5. Ordinarily Resident (OR) – A Foreign National or U.S. citizen who:
 Is locally resident; and,
 Has legal, permanent resident status within the host country; and,
 Is subject to host country employment and tax laws.
EFMs without U.S. Social Security Numbers are also OR. All OR employees, including U.S. citizens, are compensated in accordance with the LCP.
CLOSING DATE FOR THIS POSITION: March 5, 2010
The U.S. Mission in Nigeria provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.
The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.
Approval: D/HRO: ABFields
Drafted:NTomanovic-Bohne
Cleared:PEPFAR Coor: AParrish-Fuentes
Cleared:FMO: KWBohne
Apply

Contact Information -

SUBMIT APPLICATION TO:
Embassy of the United States of America
Human Resources Office
Plot 1075 Diplomatic Drive
Central District Area
Abuja

POINT OF CONTACT:
Please check this website for relevant information before you make any call.
Tel: +234-9-461-4000
Fax: +234-9-461-4036
E-mail: [email protected]

- Important Information -

Applications that are NOT typewritten and cover letter NOT signed will be automatically disqualified.

All applicants must have the legal right to work in Nigeria.

All applicants must state in their application the basis of their legal right to work in Nigeria, e.g. citizenship, residency, work permit etc.

Applicants not providing this information in their application will not be considered for employment.

Short-listed applicants will be asked to provide, prior to interview, documentation in support of their legal right to work in Nigeria.

Please note that applicants selected for a position within the Embassy will be required to go through an Embassy security investigation and medical clearance prior to appointment.

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