Procurement Officer
Grade: 5 Job ID: 11-211CLM
Job Location: Country: NG # of Positions: 1
Center/Office: CLM – General
Project/Program: PRO-ACT Application Due Date: 2010-11-12

More information about this job

Overall Responsibilities
The role of the Procurement Coordinator is to procure goods and services in compliance with MSH procurements policies and procedures. S/he collects proforma invoices on approved purchase requisitions, prepares offer analysis and makes recommendations. Once the purchase order has been completed, the procurement officer will follow up to assure delivery. She/he maintains procurement data including supplier list and standards of goods and services, and ensures the effectiveness of procurement in timely and cost effective manner.

Specific Responsibilities
• Facilitate the preparation of procurement plan
• Receives approved Purchase Requisitions (PR) for procurement of goods and services
• Tracks all PRs, for both local purchases and those requested through Cambridge
• Determines price reasonableness
• Responsible for collection and analysis of proforma invoices and presents to the supervisor for further processing or approval;
• Inquires immediately for more specifications from requesting units if the purchase request is not clearly specified and completed;
• Handles field office purchases when required;
• Ensures that purchases are made in the best interests of the donor and MSH;
• Assures delivery or pickup of PO for collection of goods;
• Prepares weekly procurement status report and submits to the supervisor;
• Regularly up dates the supervisor of all partial collection of the procured goods;
• Informs the supervisor about prices and qualities of goods if purchases are not of routine nature.
• Does quarterly or 6 month reviews of preapproved vendors for routine items such as office supplies, cleaning products, etc.
• Also performs other duties as requested by the immediate supervisor.
• Inform supervisor immediately if asked to compromise integrity by any vendor or other.

Qualifications
1. College degree in purchasing or related field;
2. Three years experience in procurement;
3. Ability to work under pressure;
4. Planning and scheduling skills;
5. Experience in a USG or donor funded project or NGO preferred;
6. Excellent interpersonal skills; demonstrated ability to interact professionally with a culturally diverse staff, clients and consultants;
7. Ability to work independently, take initiative and ability to meet deadlines with attention to detail and quality;
8. English fluency including business terminology required;
9. Demonstrated intermediate computer skills in Microsoft Office Suite applications.

Notes
There are no relecation allowances available for this position.

* Suitable candidates living with HIV/AIDS will have an added advantage.
* Women are encouraged to apply.

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