Deloitte Jobs: Secretary \ Administrative Assistant(United Arab Emirates)

January 12, 2011 | Posted by admin | 976 views

(RAO) Secretary \ Administrative Assistant

* Location: Abu Dhabi, Abu Dhabi, United Arab Emirates
* Reference Code: 3112501

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When you work for us, you commit to a career at one of the largest and most prestigious professional services firms in the world. Looking for a rewarding career? Take a closer look at Deloitte & Touche Middle East. You’ll understand why we are the only professional services firm to be named a Best Employer in the Middle East by Hewitt Associates in 2009.
In addition to our opportunities in audit, tax, consulting, and financial advisory, we offer a variety of careers in Internal Client Services (ICS) considered essential to the growth of the Firm. Whether in Human Resources, Finance or PR, a career in ICS with Deloitte & Touche ME will give you the opportunity to join a firm undergoing rapid expansion in a region of fast–paced growth. Your role won’t just put your passion for creative solutions to the test, it will provide you with an environment to grow and build a career based on excellence.
Here’s one specific opportunity to experience working for ICS.
As an Secretary/Administrative Assistant you will be the first point of contact for Deloitte & Touche, and be able to confidently and positively communicate with staff, clients and suppliers at all levels. Additionally, you will provide general administrative and clerical support, including:

* Supporting the HR function by communicating policies and procedures, assisting with performance reviews, maintaining personnel records, handling payroll, recruitment and employment contracts, overseeing insurance coverage, etc.
* Supporting the Accounting function by managing bank accounts, reporting payables and receivables, handling petty cash, etc.
* Support the consultants with project execution including responses to RFP’s; preparing deliverables; invoicing and collections; document control; hotel and travel arrangements; etc.
* Facilitating visas and labor cards for staff; liaising with the PRO
* Managing supplier relationships (stationary, printing, office furniture, courier services, accommodation and travel)
* Coordinating with the Receptionist, Office Assistant, and Administrative staff of other offices to ensure the office operates smoothly and clients are provided with a professional level of service.

Qualifications:

* A Bachelor Degree in Business Administration or equivalent
* 2 –3 years of relevant experience
* A positive attitude to dealing with people including staff, clients and suppliers at all levels
* Ability to effectively communicate by telephone, face to face, email and written, and the ability to work within a team
* An excellent telephone manner and strong interpersonal skills
* Knowledge and ability to use proficiently standard office computer software, including word–processing, databases and spreadsheets
* Ability to use email and Internet applications
* Well–developed organization and time management skills, and the ability to work on own initiative, accurately to tight deadlines, and to prioritize between conflicting demands
* Ability to work independently, including maintaining filing systems, databases and straightforward diary management
* Ability to engender and maintain trust and confidentiality in the provision of administration support

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