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Job Vacancy for An Office Manager At StreSert Services Ltd-Lagos

Job Requirement: deal applicants must have worked in the capacity of an Office Administration Manager or Human Resources & Admin Manager.

Job Location: Lagos State

CANDIDATES WITH INTERNATIONAL EXPOSURE / STUDIED ABROAD ARE ENCOURAGED TO APPLY.

REPORTS TO: MD

Job Summary.

Office Administration

    Provide administrative and clerical support for the entire office

    Attend meetings, take minutes and keep notes

    Purchase of office requirements

    Work with full service corporate travel agents to coordinate executive travels

    Order and maintain stationery and equipment supplies

    Assist with events and receptions by coordinating RSVPs, name tags , and varying event support

    Manage projects, and contribute to committee and team work

    Develop  and implement new administrative systems, such as record management
    Record office expenditure and manage the budget
    Organise the office layout and maintain supplies of stationery and equipment
    Maintain the condition of the office and arrange for necessary repairs;
    Organise and chair meetings with staff – in lower paid roles this may include typing the agenda and taking minutes

Personnel

    Assist with integration of new hires and completion of their

paperwork

    Coordinate induction of new hires

    Track HR- related data, i.e. annual leave, sick leave, evaluations etc.

    Maintain HR file and send appropriate information as necessary to the Group HR

    Assist with the recruitment documentation of administrative support staff

    Obtain/provide certified copies of documents as required
    Oversee the recruitment of new staff, sometimes including training and induction
    Ensure adequate staff levels to cover for absences and peaks in workload, often by using temping agencies;
    Carry out staff appraisals, manage performance and disciplining staff
    Delegate work to staff and managing their workload and output
    promote staff development and training

Corporate Affairs

    Performance of corporate affairs functions as directed from to time
    implementing and promote equality and diversity policy
    writing reports for senior management and delivering presentations
    attending conferences and training

Health Benefits

    Maintenance of medical and dental plans, including employee additions, amendments, renewal review and calculation of dependent recharges

    Responsible for updates, amendments and tracking of employee beneficiary requests
    Review and updating health and safety policies and ensuring they are observed
    Arrange regular testing for electrical equipment and safety devices

Other duties that might be assigned to ensure the smooth, efficient running of the office from time to time.

Application

ONLY CANDIDATES WITH A MINIMUM OF FOUR (6) YEARS EXPERIENCE IN THE CAPACITY OF AN OFFICE ADMINISTRATION/ HUMAN RESOURCES & ADMIN OFFICER SHOULD PLEASE APPLY. Forward CV’s to ‘[email protected]’ using ‘OFFICE ADMIN’ as the subject of mail. Only shortlisted candidates will be contacted. Closing Date is 31st May, 2015.



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