• Implementation of operational strategies.
• Programme/project finance management.
• Efficient procurement and logistical services.
• Effective human resources management.
• Efficient information and communication management services required for the smooth operation of the project and its three offices.

1.Ensures implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results:

• Compliance of operations with UN/UNDP rules, regulations and policies, implementation of corporate operational strategies, establishment of targets and monitoring achievement of results.
• Continuous analysis and monitoring of the financial situation, presentation of forecasts for development and management of the project.
• Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies.
• Analysis and elaboration of proposals on cost-saving and reduction strategies.
• Constant monitoring and analysis of the operating environment, quick readjustment of the operations, advice on legal considerations and risk assessment.
• Knowledge building and sharing, guidance to stakeholders on financial matters.

2.Ensures effective financial resources management focusing on the achievement of the following results:

• In close consultation with the CTA, develop annual work plan and budget, and project the project’s cash flow requirements.
• Implementation of the project’s budget and expenditures regularly to ensure expenditures are incurred in accordance with approved work plan.
• In close collaboration with the Finance Team in UNDP CO in Abuja, monitoring the project’s bank account and reconciliation.
• Regular monitoring of the Project and Finance Data Quality Dashboard in ATLAS and ensures integrity of the project’s financial information.
• Preparation of all required programme financial information/reports as required, such as project financial reports, including analysis of income (from donors and local government) and expenditures, project delivery reports and donor reporting on a timely basis.
• Provision of advice on reporting, preparation of reports including donor reports.
• Identification of operational and financial problems, proposal of solutions.
• Review and supervision of payment requests and processing, including petty cash and its replenishment, and if applicable, the bank reconciliation exercise.
• Training of project team and project implementation partners on project DEX guidelines, budgeting/accounting.
• Coordination of DEX project audit in close collaboration with UNDP CO in Abuja and timely implementation of follow-up actions to address audit recommendations.

3.In close collaboration with the project teams, and the Procurement Team in UNDP CO in Abuja, ensures efficient procurement and logistical services focusing on the achievement of the following results:

• Development and monitoring of the project’s annual procurement plan which will be two-fold – responding to the procurement needs of the project and responding to the community priority needs in relation to the LDF and ensuring funds are adequately provided.
• Implementation of contract strategy including tendering processes and evaluation, contractor appraisal, managing the contract and contractor, legal considerations and payment conditions, risk assessment.
• Implementation of proper monitoring and control of procurement processes including drafting of RFQ, ITB or RFP, and participation in review of bids and proposals.
• Preliminary review of submissions to the Contract, Asset and Procurement Committee (CAP).
• Assistance to management of procurement contracts and, upon delegation of responsibility, performing the functions of Manager Level 1 in Atlas for Purchase orders approval.
• Design and implementation of procurement training programme for project stake holders to facilitate the gradual handover of the procurement function and provide backstopping to national entities once procurement function is handed over.
• Elaboration of the internal control system which ensures that Requisition and/or Purchase Orders are duly prepared and dispatched, and timely corrective actions are taken on POs with budget check errors and other problems.
• Maintenance of a project asset/inventory management system and implementation of periodic inventory and physical verification and update of the project inventory list.

4.Provides support to effective human resources management focusing on the achievement of the following results:

• Compliance of HR activities with UN rules and regulations, UNDP policies, procedures and strategies.
• Monitoring of project staff contracts in and outside Atlas, and tracking of all transactions related to positions, recruitment, HR data, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas.
• Management of recruitment processes including job descriptions, vacancy announcement, screening of candidates, organization and participation in the interview panels.
• Preliminary review of submissions to the Contracts, Assets and Procurement Committee (CAP).
• Development and management of rosters.
• Provision of counseling to staff.

5.In close consultation with the ICT team in Port Harcourt as well as the UNDP CO in Abuja, ensures efficient ICT administration focusing on the achievement of the following:

• Analysis of project’s ICT requirement and elaboration of needs.
• Proper set up of all ICT infrastructure and connectivity requirements at all three project sites.
• Efficient delivery of ICT maintenance support services to the project teams.
• Monitoring of the ICT resources to provide a stable and responsive environment, including internet connectivity.
• Design and implementation of an effective data back-up system at all 3 project sites and regular monitoring of its implementation.

 Impact of Results
The key results have an impact on the overall programme efficiency in financial resources management, procurement management, human resources management, ICT management and success in implementation of the programme. Accurate, thoroughly researched information, timely and appropriate delivery of services ensure client satisfaction and overall timely delivery of UNDP programmes and projects.

• Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example .
• Solid knowledge in financial and human resources management, contract, asset and procurement, ICT, general administration.
• Promotes a learning environment in the office.
• Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

• Ability to provide analytical inputs to strategic planning, results-based management and reporting.
• Ability to make the analysis of requirements and parameters provided in support of financial processes in the CO.
• Ability to formulate and manage budgets, conduct financial analysis and reporting.
• Good knowledge of accounting.
• Ability to provide ICT support services.
• Ability to lead recruitment, contracts management, performance appraisal, career development management, maintain high staff morale.
• Ability to make analysis of parameters provided in support of procurement activities.
• Ability to make the analysis of requirements and parameters provided in support of HR processes in the CO.
• Strong IT skills, knowledge of Atlas.
• Ability to implement new systems and affect staff behavioral/ attitudinal change.
• Excellent supervisory skills.

Management and Leadership

• Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback.
• Leads teams effectively and shows conflict resolution skills.
• Consistently approaches work with energy and a positive, constructive attitude.
• Remains calm, in control and good humored even under pressure.
• Demonstrates good oral and written communication skills.
• Demonstrates openness to change and ability to manage complexities.
• Responds positively to critical feedback

Experience:
A minimum of 8 to 10 years of relevant experience at the national or international level in providing financial management services, procurement and/or managing staff and operational systems. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages.
Prior experience in complex and challenging developing countries including working in a conflict and post-conflict situations.
Language Requirements:
Fluency in English is required.