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IOM Nigeria Vacancy for Programme Support Assistant – Abuja

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental,
intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of
all. It does so by providing services and advice to governments and migrants.
Context:
Working under the overall supervision of the STRR Programme Officer and the direct supervision of the DDRR Programme
Officer, the successful candidate will assist on administrative and financial project monitoring and reporting for the DDRR
Programme in Nigeria. In particular, s/he will;
Core Functions / Responsibilities:
1.
Support the administrative and financial follow up, analysis and reporting of the DDRR projects, including operational
activities as well as the programme running expenses. Bring to the attention of the supervisor any relevant
administrative, financial and budgetary issues on an ongoing basis.
2.
Implement the system for tracking the programme expenditures/ grants.
3.
Provide assistance for the preparation of new project grants, especially on the new budgets.
4.
Assist in monitoring the programme financial resources in accordance with IOM rules and regulations.
5.
Assist the DDRR Programme Officer in the follow up on the preparation of monthly, quarterly or annual financial reports to the DDRR donors, adhering to established reporting deadlines set by project agreements.
6.
Participate in preparation of funding requests for DDRR Programme and ensure that sufficient funds are always
available;
7.Support the DDRR Programme Officer in monitoring the administrative and financial aspect of the successful
implementation of grants under the program throughout the life bcycle of each grant – from award to close out.
8.Maintain administrative and financial compliance of all DDRR grants.
9.Support the DDRR Programme Officer in reviewing disbursement requests to ensure that all reporting and compliance
requirements and/or pending queries have been satisfied before funds are disbursed.
10.Ensure that all financial reports submitted by partners are in compliance with the requirements as per grants
agreement.
11.Discuss internally and with partners any financial management w
eaknesses and, where appropriate, follow up on action plans to mitigate them.
IOM is committed to a diverse and inclusive environment. Internal candidates are eligible to apply to this vacancy. For the purpose
of the vacancy, internal candidates are considered as first-tier candidates.
12.Recommend improvements to the programme administrative and financial tracking system for expenditures and grants implementation.
13.Maintain files of all administrative and financial documents issued as reference for completion of work assignments of the DDRR Programme.
14.Perform any other duties as may be assigned.
Required Qualifications and Experience
Degree / Certificate from an accredited academic institution in Accounting, Finance or Business Administration
preferably with a professional certification as chartered accountant or certified public accountant; in related field;
or an equivalent combination of education, training & experience;
Minimum three years in related field or five years for candidates holding high school certificate; preferably within
the United Nations and the International Humanitarian Field.
Proactive; Independent Worker; A great team player; knowledge of IPSAS and SAP highly desirable; knowledge
of IOM accounting system, software and procedure a distinct advantage.
Fast Learner; IT Literate; Interpersonal Skills; Administrative
& Time Management Skills; Languages
Fluency in English and multiple Native languages
Required Competencies
Behavioural
The incumbent is expected to demonstrate the following competencies:
Values
Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages
diversity and inclusion wherever possible.
Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational
principles/rules and standards of conduct.
Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises
careful judgment in meeting day-to-day challenges.
Core Competencies
– behavioural indicators level 1
Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and
optimize results.
Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action
oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own
action and delegated work.
Communication: encourages and contributes to clear and open communication; explains complex matters in an
informative, inspiring and motivational way.
Other
Any offer made to the candidate in relation to this vacancy not
ice is subject to funding confirmation.
Only candidates residing in the country of the duty station and
within commuting distance of the duty station will be considered.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Women with the above qualifications are encouraged to apply.
How to apply:
Interested candidates are invited to submit their applications via email to
indicating position applied on subject line by Wednesday 23rd January 2019.
In order for the applications to be considered valid, IOM only accepts applications with a cover letter not more than one
page specifying the motivation for application, addressed to
Human Resources, International Organization for
Migration (IOM
) and with a subject line
SVN2019.02 Abuja. Programme
Support Assistant – G5
All applications should include a functional email address, mob
ile numbers and detailed curriculum vitae (CV).
Please note that this position is open only to Nigerian Nationa
l applicants and only shortlisted candidates will be contacted.
Deadline:  23.01.2019