UNDP NIGERIA:PROJECT FINANCE AND ADMINISTRATIVE ASSISTANT

February 11, 2011 | Posted by admin | 833 views

United Nations Development Programme, UNDP Nigeria is recruiting Project Finance and Administrative Assistant
Job Title: PROJECT FINANCE AND ADMINISTRATIVE ASSISTANT – NGA T97
Location : Yenagoa, NIGERIA
Application Deadline : 22-Feb-11
Additional Category Management
Type of Contract : Service Contract
Post Level : SB-3
Languages Required : English
Starting Date : (date when the selected candidate is expected to start) 04-Apr-2011
Duration of Initial Contract : 1 year
Expected Duration of Assignment : 1 year
Background
Under the overall guidance of the UNODC Country Representative, and the day-to-day supervision of the project manager/coordinator, the Finance and Administrative Assistant will provide administrative and financial support services to UNODC and project NGAT97 and support UNODC project implementation in a timely and accurate fashion, fully in line and consistent with UN rules, regulations and standards.
The Project Finance and Administrative Assistant will work in close collaboration with other assistants and team members of the UNODC Country office in Nigeria, and will receive guidance and advice as required from the Finance Officer on the rules and regulations framework related to procurement, administration and finance
Duties and Responsibilities
Summary of Key Functions:
Processes payment requests and documents in a timely manner for execution via ATLAS and ProFi.
Prepares procurement and service arrangement cases related to UNODC projects/work in Nigeria
Drafts letters, correspondence and simple reports as required/requested by the supervisor
Compiles information and provides summary reports/analysis and briefing folders as required
Establishes and maintains a filing and archive system for projects under assignment
Makes travel, mission and meeting arrangements for supervisors using existing ICT systems for such purposes
Supports the project coordinator/officer in the monitoring of project budgets and spending
Provides inputs to monthly and quarterly project progress reviews and periodic reports
Liaises with counterpart agencies (lower working levels) to ensure cooperation/coordination of project activities
Alerts supervisors on problems and opportunities arising during project implementation
Performs other duties as assigned
Competencies
Corporate Competencies:
Demonstrates commitment to UNODC’s mission, vision and values.
Shows respect and adaptability for diversity (cultural, gender, religion, race)
Functional Competencies:
Knowledge Management and Learning
Shares knowledge and experience
Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
Ability to perform a variety of standard tasks related to Results Management, including screening and collecting of programme/ projects documentation, projects data entering, preparation of revisions, filing, provision of information
Ability to provide input to business processes re-engineering, implementation of new system, including new IT based systems
Required Skills and Experience
Education:
University Degree in Accounting, Business or Public Administration, Finance, Law or relevant disciplines.
Experience:
5 years of relevant administrative/financial experience at national or international levels
Experience in the usage of computers and office software packages (MS Word, Excel, ppt, etc)
Experience in the UN ATLAS and ProFi systems will be considered a plus.
Excellent drafting and communication skills, both written and oral
Proven Ability to work in a diverse team
Language:
Fluency in any UN (preferably English) and national language of the duty station.
Applications should be submitted on line HERE and include the UNDP Personal History Form (P11) posted at http://sas.undp.org/Documents/P11_Personal_history_form.doc. Only short-listed applicants will be contacted.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.