A leading Systems Integration Company located in Lagos is seeking to employ an individual with a high sense of professionalism to work in the office of the CEO as an Executive Assistant.
Executive Assistant to CEO

Reports To: CEO

Supervises: Office Assistant Assigned to CEO’s Office

DESCRIPTION

To provide high level strategic and administrative assistance to the CEO, utilizing diplomacy, discretion and confidentiality.
To work closely with the CEO in order to make the CEO’s day as efficient as possible.
Also responsible for all Admin tasks around the CEO’s function, including the Executive Management Team.
KEY ROLES AND RESPONSIBILITIES

To provide comprehensive secretarial support and assistance to the CEO in the discharge of his duties
To ensure that the CEO’s decisions and instructions are properly carried out and communicated to the appropriate levels;
Managing board processes emanating from the CEO – board papers, discussion papers, proposals
Schedules appointments on behalf of the CEO and ensuring that his meetings are held and records kept accordingly
Prepare memos, letters, reports and miscellaneous correspondence on behalf of the CEO
Log and distribute incoming fax messages to the CEO promptly
Writes and edits letters, exercises judgment, acts decisively and maintains confidentiality.
Uses broad knowledge of the company’s policies, and operations to proactively prioritize, plan and schedule activities with other executives, key personnel and outside business contacts.
Receives and responds to sensitive correspondence
Manages the calendar, email and office telephone for the CEO.
Maintains and updates files, takes down minutes of meetings when necessary.
Provides guidance in completion of some routine activities.
Co-ordinates conference and travel arrangements, prepares itineraries and expense reports, and accompanies CEO when requested.
Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings.
Acts as custodian of corporate documents and records.
Responsible for filing any/all confidential documentation on behalf of the MD
Responsible for making all travel arrangements on behalf of the MD or and all other Senior staff members when necessary.
Prepares strategic reports and papers on behalf of the CEO.
Support other Senior Management staff with general administrative tasks as and when required.
EXPERIENCE AND QUALIFICATIONS

A bachelor’s degree in Law
Must not be above 35 years old
An MBA or relevant post graduate degree/professional qualification will be an added advantage.
HOW TO APPLY

Suitable candidates should send their resumes to

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