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Procurement Manager at IMC Nigeria

Procurement Manager

Closing date: January 27, 2020

Essential Job Duties/Scope of Work:

International Medical Corps is a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in areas worldwide. By offering training and health care to local populations and medical assistance to people at high risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

Background

International Medical Corps has been operating in Nigeria since November 2013, and currently has projects in Kano and Borno States. In Borno, International Medical Corps has been actively implementing interventions to support vulnerable populations recently affected by conflict and displacement due to Boko Haram insurgency. Northeastern Nigeria has experienced large-scale population displacement over the last few years because of the Boko Haram insurgency. Currently it is estimated that at 8.5 million people need humanitarian assistance in the three affected states of Yobe, Adamawa and Borno in North eastern Nigeria, of these, 4.4 million are in Borno state alone. There are

1.4 million IDPs in Borno, accounting for 69% of all IDPs in the three states. The IDPs are either living in informal settlements, host communities, or government designated formal IDP camps around Maiduguri town, the capital city of Borno State.

Since Oct. 2016, International Medical Corps has been implementing an Emergency Nutrition Response project supported by the World Food Program/WFP. This program distributes food commodities. The current WFP aims to reach 136,000 beneficiaries with commodities for BSFP under 5 years, PLW and General Food Distribution. IMC runs coordinated programs with support from OFDA, USAID and The Government of the Netherlands with International Medical Corps’ largest project implementing integrated emergency humanitarian response programs in Borno State focusing on WASH, Nutrition and GBV through targeting internally displaced persons and host communities.

Job Purpose

Under the supervision of the Supply Chain Coordinator, the Procurement Manager will design an effective supply chain program to promote quality programming in the region. He/she will lead the IMC Supply Chain operational support structure, committed to providing reliable and timely program activities support, evaluating the types of market available within Nigeria, and determine what this markets can offer in terms range of materials supplies, products and services. The position will determine the geographical distribution and nature of the local markets, analyze human resources available to support the supply chain and come up with supply chain ‘best’ practice of other organizations operating in Nigeria that can be mirrored as per of benchmarking.

Main Responsibilities

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. The tasks listed are representative of the nature and level of work assigned and are not necessarily all-inclusive

Procurement (Local and Global):

  • Ensure the day to day coordination of the procurement teams to promote the timely supply of goods and services for program support;
  • Enforce adherence to IMC standard operating procedures in the procurement of goods and services;
  • Streamline procurement activities by making sure requisite tools that handle an effective procurement are used in various levels of supply chain activities;
  • Upgrade IMC procurement tools and templates and seek management’s approval when necessary;
  • Identify gaps and bottlenecks in the supply chain management procedures and suggest remedies for corrective measures when necessary;
  • Enforce the use of procurement tracking system by various departments and share updated versions during Senior Management Meetings and other periodic review sessions when necessary;
  • Coordinate with Operations, Medical Coordinators and Pharmacy staff to provide updated information about medical commodities, WASH materials and other program support materials for timely use and develop mitigation plans for bottleneck and commodities supplies & delivery;
  • Mentor and provide capacity building support to procurement staff and other relevant employees where applicable for efficiency in the supply chain team and reinforce teamwork with other program staff;
  • Participate in project planning meetings to help identify challenges and capacity issues with program staff for timely intervention and solutions to procurement related problems;
  • Monitor program requests and required purchase requisitions to make sure respective coding are done in line with budgets, respective project activities and assigned grant codes;
  • Ensure new staff receive appropriate inductions on procurement systems and processes for newly hired staff when necessary;
  • Lead and coordinate all global procurement and remain the country focal point person on global procurement;
  • Establish and maintain good contacts with suppliers, government offices, UN agencies and other NGOs with regards to logistical matters;
  • Establish Blanket Purchase Agreements (Long term frame-work agreements) for a main supplies and services awarded/updated accordingly at an appropriate time.

Communication:

  • Proactively convey procurement progress updates to the appropriate senior logistics personnel and all relevant parties, anticipating any future risks, issues or key developments that the wider team should know;
  • Ensure liaison and the role of focal person between appropriate senior logistics personnel, the logistics support staff and program staff including Global procurement team at Head Quarters;
  • Share key Project / local process messages with the logistics support staff, as well as proactively provide feedback to appropriate senior logistics personnel on behalf of the procurement team.

Capacity Building:

  • Organize capacity building sessions for in house trainings, mentoring and distant trainings via Skype with the supply chain staff;
  • Provide career paths for logistics support staff when necessary through frequent capacity need assessments.

Code of Conduct

It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any suggested activities then you have an obligation to report.Qualifications:

  • Academic degree in logistics or relevant field (desired). Certification in Humanitarian Logistics Supply Chain (desired if no academic degree),

Experience

  • Extensive experience (5 to 7 years) in humanitarian logistics management within the field of supply chain management (procurement, tendering, contracting, clearance, transport, warehousing, etc.), distribution support,
  • Proven record on the ability and experience of the management of country supply chain at a senior level

Competencies

  • Commitment and demonstrated skills to build national staff capacity in the areas of Supply Chain management, supervision and monitoring.
  • Strong organizational and problem-solving skills with analytic approach.
  • Strong interpersonal, management and leadership skills. Experience in remote management.
  • Ability to work in participatory manner with staff to assess needs, implement and monitor activities.
  • Ability to integrate and work well within multiethnic and multicultural team.
  • Ability to work in harsh conditions, often in remote areas,
  • Some record of experience with donor (especially, OFDA, ECHO, DFID, BPRM, UN-Agencies specific procedures,
  • Ability to work in harsh conditions, often in remote areas,
  • Proficiency with MS Word and Excel.

Languages

  • Fluent English Written and Spoken

Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

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