We are pleased to announce the following vacancy in the Nairobi Regional Network Department within the Technical Division. In keeping with our current business needs, we are looking for a person who meets the
criteria indicated below:
PERSONAL ASSISTANT-NAIROBI REGIONAL NETWORK
REF: TECHNICAL_PA-NRN_MARCH 2010

[scholarship opportunities]

Reporting to the Head of Department; the holder of the position will be responsible for the general administration of the HOD’s office and management of the HOD’s calendar.

Key Responsibilities

* Monitor the departments’ budgets, reviewing monthly cost centre reports and analyzing variance between budgets and actual and making recommendations to the management on resolving the variance;

* Manage the HOD’s diary & calendar after initial scanning go the proposals received either in writing or via telephone;

* Managing daily correspondence of the HOD’s office, responding to standard queries & drafting responses to correspondence. Screen and redirect the incoming and out-going mail, including confidential mail and follow-up with the sections;

* Prepare the weekly, monthly and annual reports and/or presentations to be made by the HOD. Prepare accurate minutes of meetings and ensure timely distribution;

* Organize and schedule meetings both internal and external for the HOD and manage the logistics around these meetings, these will include meetings with staff, suppliers, management etc;

* Coordinate travel arrangements both local and international i.e. booking flights, visa applications, transit arrangements, accommodation, car hire, and issuance of taxi vouchers;

* Raise Purchasing requisitions on Oracle as requested and ensure that they are posted in the correct accounts;

* Facilitate Regional site access for both internal and external customers.

* Management of the departments fleet and pool cars by allocating pool vehicles when required for business use, manage servicing of vehicles and repairs, and coordinate with finance on licenses, insurance, TLC and inspection;

Minimum requirements

* Diploma in secretarial services. A degree in secretarial will be an added advantage;

* Must have a minimum of 4 years hands on working experience as a Senior Personal Assistant to a Head of Department/Division in a Blue chip company preferably in an operations or technical function;

* Excellent knowledge and hands on working experience in operating Microsoft Office suite- Ms Word, Ms Excel, PowerPoint & Ms Outlook is a must. Knowledge of Oracle financials is an added advantage;

* Excellent communication and interpersonal skills;

* Personable and presentable with impeccable grooming & etiquette;

* Team player;

* Fluency in both oral and written English and Kiswahili;
If you feel that you are up to the challenge and posses the necessary qualification and experience please send your resume and application letter indicating your experience and why you are the most suitable candidate for the role clearly quoting the job title to the address below. The deadline for application is 28th March 2010.

Safaricom Ltd
Nairobi
Via E-mail to
[email protected]

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