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Wednesday, September 16, 2009

ADB TOP URGENT VACANCIES

Principal Financial Accountant - Expenditure Control

Position title: Principal Financial Accountant -

Expenditure Control
Grade: PL-4
Position N°: 4881
Reference: ADB/09/134
Publication date: 28/08/2009
Closing date: 18/09/2009
Objectives

Perform verification of all types of payments and

journal vouchers, except for loan-related and pension

payments, to ensure correctness and proper application

of International Accounting Standards in the treatment

of transactions
Ensure efficient transaction processing services which

include effective controls over all financial

transactions to safeguard the assets of the Bank and

respective Grants
Perform continuous business process improvement for

Administrative Expense Processes
Focal point for Internal Control and COSO activities for

the Division
Duties and responsibilities

Under the general supervision of the Division Manager,

FFCO.2, the incumbent will carry out the following

functions, namely:

Perform verification of all types of payments and

journal vouchers to ensure correctness and proper

application of International Accounting Standards in the

treatment of transactions, except for loan-related and

pension payments.
Generate payment proposals, check the contents for

accuracy and send the proposals to the Section Head

concerned for final verification before forwarding them

to FTRY for disbursement.
Establish procedures and controls to improve efficiency

of service identify cost savings and promote the

efficient use of Bank resources.
Provide guidance on accounting treatment and

classifications of financial transactions to all

departments of the Bank.
Check that deadlines/lead time for the processing of

payments are respected; and generate Payment Proposals

to enable FTRY carry out funds transfer or issuance of

cheques.
Monitor open items in the SAP system services rendered

but not paid for.
Ensure that general ledger and vendor accounts are

regularly analyzed, and that required entries are made;
Carry out reasonableness checks and analytical review of

Administrative Expenses by comparing expenses of one

period to another, provide explanations and reports on

the variances and supply input for monthly, quarterly

and annual financial statements.
Generate and/or prepare various SAP and other reports

and follow-up of outstanding issues with other

departments.
Participate in the review and formulation of accounting

procedures, policies and practices, drafting proposals

or parts thereof and reviewing proposed drafts by other

staff members.
Assess best practices of other organizations; analyze

their methodologies and procedures and draft issue

papers and recommendations on their adaptability to the

Bank's environment.
Advise management on methods to improve efficiency and

effectiveness of the control environment in the

Department in particular and in the Bank in general.
Selection Criteria

Including desirable skills, knowledge and experience

At least a Masters Degree in Accountancy, Finance, Audit

or Business Administration combined with membership to

an internationally recognized professional accounting

body e.g. CA, CPA, ACCA or Expert Comptable
Minimum of 6 years of relevant external audit experience

in an accounting firm or internal audit experience in an

international/multinational financial organization plus

2 years experience in a public or private sector

organization covering in part a busy account payable

function.
Ability to communicate effectively in English or French

with a good working knowledge of the other language.

Good team player and excellent interpersonal and

communication skills;
Excellent writing skills, and ability to explain

technical accounting issues to subordinates and

colleagues;
Demonstrated competences of accuracy, attention to

detail, integrity and update knowledge of International

Accounting Standards;
Ability in use of the Bank standard software: Excel,

Word, Power points; MS projects, Access, etc.

proficiency in SAP highly recommended.

Document download


Principal Financial Accountant - Expenditure Control (29

KB)

Submitted by: Benson Maina, Acting Division Manager,

CHRM.1
Approved by: Daniel Tytiun, Director, CHRM
Only applicants who fully meet the Bank's requirements

and are being considered for interview will be

contacted. Applicants will only be considered if they

submit (preferably electronically, to: [email protected])

a fully completed Personal History Form (PHF), available

from the Bank’s web site, and attach a comprehensive

Curriculum Vitae (CV) indicating date of birth and

nationality. The President, ADB, reserves the right to

appoint a candidate at a lower level. The African

Development Bank is an equal opportunities employer and

female candidates are strongly encouraged to apply.





Senior Financial Accountant

Position title: Senior Financial Accountant
Grade: PL-5
Position N°: 4887
Reference: ADB/09/133
Publication date: 28/08/2009
Closing date: 18/09/2009
Objectives

To establish accounting procedures for financial

transactions of the Field Offices, monitor their

application and process monthly and other financial

reports submitted by the Field Offices;
Supervise transactions related to mission and travel for

the ADB group
Provide guidance on financial transactions relating to

missions and field offices to all departments and Field

Offices of the Bank.
Duties and responsibilities

Under the supervision of the Division Manager, FFCO.2,

the incumbent will carry out the following functions:

Administer all mission related payment processing for

all staff and elected officers and ensure adequacy of

related internal control;
Ensure timely processing of funds transfer to Field

Offices, review justifications submitted for the usage

to ensure compliance with policies, procedures and

regulations of the Bank;
Follow up with the Representatives of the Field Offices,

to identify any exceptions/weaknesses in the review

process and ensure that remedial action is taken;
Ensure that staff and elected officers mission accounts

are regularly analysed, necessary follow-up is made and

required entries are made;
Generate various SAP reports and follow-up of

outstanding issues with other departments;
Participate in the review and formulation of accounting

procedures, policies and practices relating to all types

of payments by drafting proposals or parts thereof and

reviewing proposed drafts by other staff members;
Assess best practices of other organizations, analyse

their methodologies and procedures and draft issues

papers and recommendations on their adaptability to the

Bank’s environment;
Advise management on methods to improve efficiency and

effectiveness of the control environment in the

Department in particular and in the Bank in general;
Provide guidance and advice on issues arising from

interpretation of accounting standards, Bank policies,

Rules and Regulations as well as on treatment on complex

accounting transactions.
Selection Criteria

Including desirable skills, knowledge and experience

At least a Master's degree in Accounting, Finance,

Audit, Business Administration, or Banking. Membership

to an internationally recognised professional accounting

body e. g. CA, CPA, ACCA or Expert Comptable would be an

added advantage.
Minimum 5 years experience in a busy accounts payable

function in a large reputable organisation. Additional

external audit experience in an international accounting

firm will be an added advantage.
Very good computer skills including proficiency in SAP,

Excel, Access, and PowerPoint;
Excellent writing skills, and ability to explain

technical accounting issues to subordinates and

colleagues;
Good team player and excellent interpersonal and

communication skills;
Demonstrated competences of accuracy, attention to

detail, integrity and update knowledge of International

Accounting Standards;
Ability to communicate and write effectively in French

and/or English, with a good working knowledge of the

other language.

Document download


ior%20financial%20accountant.pdf

Senior Financial Accountant (27 KB)

Submitted by: Benson Maina, Acting Division Manager,

CHRM.1
Approved by: Daniel Tytiun, Director, CHRM
Only applicants who fully meet the Bank's requirements

and are being considered for interview will be

contacted. Applicants will only be considered if they

submit (preferably electronically, to: [email protected])

a fully completed Personal History Form (PHF), available

from the Bank’s web site, and attach a comprehensive

Curriculum Vitae (CV) indicating date of birth and

nationality. The President, ADB, reserves the right to

appoint a candidate at a lower level. The African

Development Bank is an equal opportunities employer and

female candidates are strongly encouraged to apply.


Finance Assistant

Position title: Finance Assistant
Grade: GS-7
Position N°: NA
Reference: ADB/09/TA12
Publication date: 31/08/2009
Closing date: 18/09/2009
Objectives

Under the supervision of ADEA's Budget and Finance Officer the incumbent will work in close collaboration with staff of the ADEA’ Secretariat in providing a wide range of assistance in the implementation of its work program, including workflow management, proper accounting, prompt processing of per diems and advances relating to official missions and travels, following-up, verifying and calculating reimbursement claims of staff members and consultants as well as invoice payments; and vendor and purchase requisition creations thru the host institution’s system, SAP.

Duties and responsibilities

The level of responsibility associated with the position requires the Finance Assistant to work independently and with confidence, and within a high degree of sensitivity for confidential issues.

The Finance Assistant would be required to work closely and effectively with ADEA’s Budget and Finance Officer and related departments at ADB. Specific tasks would include, but are not limited to the following :
Providing a wide range of assistance under the supervision of ADEA’s Budget and Finance Officer and other team members at professional level in the implementation of ADEA’s work program, by providing support and guidance, presenting reliable information, proofing high diligence in assuming tasks, paying attention to details and respecting deadlines.
Details of tasks are:

Accounting & Finances

Invoices / payment requests

Register incoming invoices in chrono table to follow-up treatment and payment
Check incoming invoices for accuracy
Propose budget imputation for payment
Get approval for payment from responsible program officer
Present invoices for payment approval to Budget and Finance Officer
Upon approval, proceed with payment requests at FFCO
Close follow-up on payments (reconciliation)
Alerting Budget and Finance Officer about eventual delays in payment and propose solutions to resolve
Inform service provider / vendor about effected payments by indicating necessary details
Archiving and filing of invoice copies and payment requests
Creation of vendor accounts

Collect necessary information from service providers and consultants
Verify completeness and file accordingly
Send request for creation to FFCO and FTRY according to agreed procedure
Update internal vendor list
Reimbursements of mission expenses

Based on AfDB rules, calculate reimbursements of mission expenses for consultants and sponsored participants
Financial reports
Verifying financial reports of Working Groups and other partners by checking against approved budget and ensuring completeness and accuracy
Setting-up financial reports for general activity expenditures of ADEA
Extract periodically from SAP expenditure status reports for internal orders
Prepare internal bank reconciliation statements for ADEA’s bank accounts
Budget

Budgets

Verify budgets received for contribution agreements and check compliance with approved annual budgets
Set-up budgets (cost estimates) for activities to be organized
Financial contributions

Drafting letters for request of financial contributions and letters of acknowledgement of receipt of funds
Performing any other assignment as may be delegated by ADEA’s Budget and Finance Officer, including replacement of other assistants when required in agreement with pre-defined ADEA administrative policies.

This Position Does Not Not Afford International Priviledges

Project Staff attached to the Association for the Development of Education in Africa (ADEA) hosted by the African Development Bank (ADB)

Selection Criteria

Including desirable skills, knowledge and experience

At least a Bachelor’s degree or equivalent qualification in finance, accounting or other related fields.
Preferably a minimum of five years of relevant professional practice. Experience in accounting, treasury or finance will be an advantage.
Excellent oral and written communication skills in English and French.
Excellent skills in providing services to clients and capacity to work as part of a team.
Adept at using software currently deployed in the Bank (Word, Excel, Access and PowerPoint).
Knowledge of SAP or other IT financial systems will be an advantage.

Document download


Finance Assistant (30 KB)

Submitted by: Benson Maina, Chef de division p.i., CHRM.1
Approved by: Daniel Tytiun, Directeur, CHRM
Only applicants who fully meet the Bank's requirements and are being considered for interview will be contacted. Applicants will only be considered if they submit (preferably electronically, to: [email protected]) a fully completed Personal History Form (PHF), available from the Bank’s web site, and attach a comprehensive Curriculum Vitae (CV) indicating date of birth and nationality. The President, ADB, reserves the right to appoint a candidate at a lower level. The African Development Bank is an equal opportunities employer and female candidates are strongly encouraged to apply.




Knowledge Management Clerk

Position title: Knowledge Management Clerk
Grade: GS-6
Position N°: NA
Reference: ADB/09/TA13
Publication date: 31/08/2009
Closing date: 18/09/2009
Objectives

Assist ADEA’s Knowledge Management Unit in the implementation of its work program on a wide range of activities including specifically the ADEA’s Contact/Conference Database Management Information System, the Coordination and Management of the ADEA’s Website, and IT related services.

Duties and responsibilities

The level of responsibility associated with the position requires the work as autonomously as possible under the supervision of the unit supervisor.

The Knowledge Management Assistant would be required to work closely and effectively with mainly ADEA’s Knowledge Management Unit and occasionally with AfDB/CIMM. Specific tasks would include, but are not limited to the following :

Providing a wide range of assistance under the supervision of the ADEA Knowledge Management Officer in the implementation of the ADEA work program on Knowledge Management.
Updating the contact database of people and institutions working directly and indirectly in the development of education in Africa.
Checking the accuracy of collected data, inquiring and completing accordingly missing information;
Data entry of new contact information collected from various sources
Data entry of revised contact information for existing data.
Circularizing biennially recorded contact address information to all people registered in the contact database for data validation and updating.
Assisting in the data quality control of the contact database
Carrying regularly verification of the quality of core data fields in the contact database for key stakeholders of ADEA (Ministers of Education, Development partners, Working Groups etc..)
Assisting in the upgrading of the contact database
Providing general feedback for the improvement of key functionalities in the data entry module.
Assisting in the development of adds-on software application modules for the Contact database (like the conference/Triennial Database Management Information System);
Assist the ADEA staff in using the contact database;
Assisting in the updating of the ADEA portal website (www.adeanet.org)
Updating selected modules of the ADEA website (Programs, Working Groups, Biennial/Triennial, Calendar of Events, Members and Partners, etc…);
Assist in graphical design of new pages for the ADEA website;
Assisting in the Knowledge Management unit in the overall coordination and management of the ADEA portal website;
Assist the unit in coordinating the maintenance and update of the website with the other members of the ADEA staff.
Assisting in the quality control of content postings on the website;
Assist in the follow-up of translation contracts related to the content materials of the website;
Assist the unit in providing IT facilities and technical support to ADEA Staff
Assist the unit in coordination with AfDB/CIMM to help the ADEA staff with IT related facilities (including support on meeting/conference site outside the office premises);
Assist the unit in the development and integration of new information technology tools and services at the Secretariat;
Assist the ADEA staff in familiarizing with new information technologies;
Update key ADEA Word lists and Listservs (including meetings/conference/triennial participants’ lists);
Assist the unit in the storage of information and knowledge within the Secretariat.
Assist the unit in minimum filing tasks with regard to the unit work program;
Replace other assistants when required in agreement within pre-defined Secretariat administrative policies;
This Position Does Not Afford International Priviledges

Project Staff attached to the Association for the Development of Education in Africa (ADEA) hosted by the African Development Bank (ADB)

Selection Criteria

Including desirable skills, knowledge and experience

Education: Educated to degree level; Bachelor’s degree, an advanced training in IT, database, multimedia, economics and/or statistics an advantage
Experience: At least 4 years of relevant experience in research and good quantitative/statistical skills
Computer skills: Fully proficient computer skills and use of software such as Word, Excel and Power Point, internal databases and other relevant software applications. Skills in SAP are desirable.
Communication: Good communication skills in English or French with a working knowledge of the other language.
Professionalism: good understanding of the functions, organization and procedures of the Bank. Ability to demonstrate considerable initiative. Effective research and problem solving skills.
Planning & Organizing: Excellent organizational skills. Ability to prioritize own work programme. Ability to deliver assignments in a timely and efficient manner.
Teamwork: Very good interpersonal skills. Ability to establish and maintain effective working relations in a multicultural environment.
Learning: Commitment to Continuous learning and proactive and mature attitude towards self-development.

Document download


Knowledge Management Clerk (38 KB)

Submitted by: Benson Maina, Acting Division Manager, CHRM.1
Approved by: Daniel Tytiun, Director, CHRM
Only applicants who fully meet the Bank's requirements and are being considered for interview will be contacted. Applicants will only be considered if they submit (preferably electronically, to: [email protected]) a fully completed Personal History Form (PHF), available from the Bank’s web site, and attach a comprehensive Curriculum Vitae (CV) indicating date of birth and nationality. The President, ADB, reserves the right to appoint a candidate at a lower level. The African Development Bank is an equal opportunities employer and female candidates are strongly encouraged to apply.
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