Dan Royal Job/Vacancies

Within UN-HABITAT, the Regional and Technical Cooperation Division is responsible for the promotion of sustainable urban development programme, co-ordination of operational activities in the regions providing
expert advice and support to partners in the field of human settlements.
In order to support the Regional and Technical Co-operation projects and programmes execution at the country level, the Programme Management Officer will be assigned to the country where operations are in place, including in post-disaster, post-conflict countries such as Sudan, Democratic Republic of Congo, etc.
RESPONSIBILITIES
Under the overall supervision of the respective UN-HABITAT Regional Office (Africa and the Arab States, Asia and the Pacific, Latin America and the Caribbean), the guidance of the Country Representatives, and the direct supervision of the senior Programme Management Officer in the Regional and Technical Co-operation Division (PMO-RTCD), the PMO will assist with the timely and efficient delivery of programme management support to the administrative and financial management of the UN-HABITAT Programme/project in the respective country where the Programme/Project is implemented.
The project/programmes ongoing or at the hard pipeline negotiation stage involve National Solidarity Programmes, Municipal Support, Housing, Urban Management, Literacy for Community Empowerment, Governance, Development, Reconstruction, Rehabilitation, Development for Peace Building and other areas of UN HABITAT Mandate. Depending on the country the annual budget varies between US$5 million to over US$ 25 million. The budget is expected to increase substantially.
For the effective discharge of his/her responsibilities, the PMO will liaise closely with UN-HABITAT Headquarters in Nairobi, UN-HABITAT Regional Office (Africa and the Arab States – ROAAS, Asia and the Pacific – ROAP, Latin America and the Caribbean ROLAC) and also the relevant sections of the United Nations Office in Nairobi (UNON). He/She will work closely with the Senior PMO.
Financial and Budgetary Functions:
Co-ordination of the management of financial and budgetary resources of the Divisions programmes and projects assigned to her/him in accordance with United Nations and UN-Habitat rules and regulations through the preparation of:

• Budgetary management, control and monitoring of the projects executed by the programme in accordance with United Nations and UN-Habitat rules and regulations through the preparation of programme/project budgets, mandatory and other budget revisions as required
• Preparation of budgetary and financial progress reports
• Manage allotments, pre-encumbrances and obligations documents, certification of funds.

Procurement Functions:
Manages and guides procurement processes for the office and Projects, focusing on achievement of the following results:

• Timely preparation of procurement plans for the office and projects and monitoring of their implementation liaising with the Regional office (ROAAS, ROAP or ROLAC) and UNON Procurement Unit as required by levels of delegated authority.
• Managing the entire procurement cycle for procurement of good and services within the delegated authority to the Programme Manager, ensuring proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UN rules and regulation and issuance of Purchase Orders and Contracts.
• Review and certification of submissions to the Local Contracts Committee (LCC) and UNON Contracts Committee or to UNDP field office as applicable.
• Administration of the Project inventory.
• Development and management of the rosters of local suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
• Advise CTAs and other Project personnel on the appropriate procurement methods to be followed and work closely with project teams to ensure timely delivery of goods and services according to Procurement Plan.

Programme Implementation Functions
Responsible for programme management/administrative aspects of the country programmes/project components assigned to her/him through:

• Implementing the required procedures related to the IMIS
• Assisting in the preparation of project documents and providing support to substantive officers in this area
• Support the management of the Imprest Account.
• Taking the necessary steps for the recruitment of experts, consultants, extension of contracts and requisition for goods and services
• Liaising with regional/project offices and monitoring administrative and financial implications of programme/project activities
• Participating in the formulation of policies, guidelines and strategies related to the Programme

Management/Administrative functions

• Assisting the substantive officers in preparing subcontracts, consultant contracts, letters of agreement on inter-agency co-operation with governments and NGO’s and monitor their implementation
• In liaison with the United Nations Office Nairobi (UNON) and the delegated authority of the UN-HABITAT Executive Director, issue and manage subcontracts of goods and services and consultancies as a certifying officer
• Support the programme management/administrative aspects of the office and its related activities including timely preparation and implementation of project activities, provision of adequate human resource inputs, equipment and contracts
• Arranging for travel of staff members, participants to meetings and consultants
• Supervision and training of staff as required
• Provision of policy advice on managerial and administrative matters in conformity with UN Rules and Regulations
• Maintaining liaison and cooperation with UNHABITAT, UNON, UNDP, project staff and other partners on administrative matters

Reporting Functions

• Reviewing and analyzing financial and administrative aspects of the programmes/projects assigned to her/him
• Liaising with the Programme Support Division and UNON with regards to financial reporting to Donors
• Ensuring the preparation and timely submission of reports on financial/administrative matters.
• Perform any relevant duty which can be reasonably expected to fall within the competences of the incumbent

COMPETENCIES
Professionalism: Demonstrates professionalism in all aspects of performance with in-depth knowledge of Finance, Procurement and General Administration and related UN policies, rules and regulations. Proven ability to addressing a variety of audiences to enhance procedures towards technical co-operation project effective implementation.. Proven experience in Technical Co-operation project/programme implementation and ability to work with specialists from various fields leading a constructive process to achieve goals. Identifies strategic financial and/or administrative issues, opportunities and risks.
Planning and Organizing: Ability to identify priority assignments and monitor the progress, as well as work independently with a high degree of responsibility and with minimal supervision.
Communication: Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and keeps people informed.
Teamwork: Ability to operate in teams and in a flexible manner, familiarity with multi-national and multi-cultural working environments. Demonstrates leadership qualities, builds effective teams focusing on results promoting a learning environment actively building capacity of UN-HABITAT personnel in the field. Ability to work in a team and display respect for diversity and adaptability in cultural, gender, religion, nationality and age sensitivity.
QUALIFICATIONS
Education: 
Advanced University degree in Economics/development studies, Management, Business Administration, Accounting, International Affairs, Public Administration, International Law or another field deemed relevant to project management or a first university degree with a relevant combination of professional and academic qualifications. 
Work Experience
Minimum 5 years of relevant experience in performing similar duties of which at least 1 year of supervisory experience and at least 2 years with the UN at the national, regional or international level, preferably obtained from a Regional Office of UN-Habitat, UNDP or from another UN Agency/field/programme. Ability to work with minimum supervision, under pressure and against deadlines in a multi cultural environment.
Language
English and French are the working languages of the UN. For the advertised position fluency in English and French are required. Knowledge of an additional UN language and/or a local language would be an advantage.
Other skills.
Knowledge of UN rules and regulations related to technical cooperation. Good computer skills in Windows, Word, Excel, Access 2007 and Lotus Notes.
Remuneration
See UN website http://www.un.org/Depts/OHRM/salaries_allowances/index.html
Submission of Applications
UN-HABITAT offers internationally competitive salaries and benefits based on standard UN rates.
Interested candidates should forward a copy of their CV in UN format (P11), letter of interest and list of current/previous supervisors before
10 September 2010 by e-mail (Ref: Multiple Duty Stations PMO Vacancy) to

Please note that applications received after the closing date stated above, will not be given consideration. Only short-listed candidates whose applications respond to the above criteria will be contacted for interview. The salary will be determined according to the qualifications, skills and relevant experience of the selected candidate. In line with UN-HABITAT policy on gender equity, applications from female candidates will be particularly welcome. 
Deadline for Applications: 30 September 2010