Dan Royal Job/Vacancies

Vacancy Notice No: EMRO/10/FT180     Application Deadline: 5 may 2010
Title: Secretary 
OBJECTIVES OF THE PROGRAMME :
To provide secretarial assistance to the Community-based Initiatives Unit.
Description of duties:
Under the direct supervision of the Regional Adviser/CBI and the overall guidance of the AO/ARD, the incumbent performs the following duties:
1- Provides full secretarial support to the unit including typing, drafting, photocopying & dispatching of outgoing correspondence.

2- Maintaining updated unit records, an effective filing system & updated calendar of events and contact lists.

3- Scheduling appointments of the RA/CBI & reminding on deadlines.

4 - Follows up on a daily basis on issues relating to the implementation of the programme area activities and ensures timely action is taken.

5 - Arranges for travel of the unit's professional staff. This includes issuance of travel authorizations, requesting travel itineraries, hotel reservations and obtaining security clearances, etc.

6 -Makes all necessary arrangements with respect to the unit's inter-country meetings. This includes issuance & dispatch of invitation letters, preparing meeting files, organizing travel of meeting participants, booking and set-up of conference room, etc.

7- Replaces other secretaries in the division when needed.

REQUIRED QUALIFICATIONS

Education:

Completion of secondary education supplemented by secretarial training.

Skills:

- English typing at the standard speed established by the Organization.

- Good knowledge of WHO rules, manuals and practices/procedures.

- God knowledge of modern office procedures and ability to operate PC. ICDL computer certificate or a computer certificate from a recognized computer center, certifying proficiency in Word, Excel and Power point is required from external applicants.

- Good organizational and communications skills.

- Good drafting skills.

- Ability to maintain good working relationships with national and international staff.

Experience:

At least three years secretarial/administrative experience.

Languages:

Very good knowledge of English and Arabic (written, spoken and reading). French is an asset. TOEFL Certificate of English language (local) with a score of more than 550, or TOEFL international certificate with a score of more than 60 (Computer based more than 213) or IELTS (of score more than 6) is required from external candidates.

Additional Information:

This post is subject to local recruitment and will be filled by persons residing within the local commuting area. Only candidates under serious consideration will be contacted for interviews and tests, if applicable.

A written test and interviews may be used as a form of screening

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.

All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

Applications from women and from nationals of non- and under-represented member states are particularly encouraged.
[scholarships]
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.