Dan Royal Job/Vacancies

The world Bank in Nigeria is recruiting for E T Temporary in  Abuja

E T Temporary, Abuja


Closing Date: Sunday, 25 April 2010
The World Bank

433 ECOWAS Road

Assokoro District

Abuja

Job # 100693

Job Title E T Temporary

Job Family Learning

Location Abuja, Nigeria

Appointment Local Hire

Closing Date 25-Apr-2010

Language Requirements English [Essential]; French [Desired]

Appointment Type

Background / General description

In line with its regional learning strategy, the Africa Region of the World Bank recently created a Regional learning hub in its Abuja Office to achieve the following objectives:  Providing learning opportunities which support Regional staff to maintain and build required skills.  Providing relevant learning opportunities which support staff to perform and achieve development results as the Bank’s business evolves, as decentralization continues and as change accelerates  Providing learning opportunities to maintain the breath and relevance of Bank’s knowledge base.  Developing a more innovative and strategic learning program better-aligned with the region’s key business needs.  Providing adequate learning opportunities for locally-recruited staff.

Duties and Accountabilities

Under the supervision of the Sub-Regional Human Resource Officer, the responsibilities would include but not limited to the following: 1. Coordinate the Language and Culture Program (LCP) • Participate in periodic vendor meetings and support programs as required • Set up webinars and/or video-conferences; coordinate connectivity testing with participants in country office, relying on assistance from Bank’s IT help desk as needed • Establish and manage a community of learners practice by using WBG’s Scoop social network • Coordinate communications between LCP and Abuja country office staff and management • Manage weekly schedule of tutoring sessions for various groups; • Coordinate peer learning activities (i.e. lunches, BBL, etc) • Help LCP organize tutoring observations via video-conferences • Ensure that participants complete periodic assessment activities following LCP standards (i.e. Oral Proficiency Interviews); Ensure that all participants have access to a microphone/headset and other learning aids as may be needed from time to time. • Run, read, and file regular reports on courses and individual participants’ level of usage following LCP standards, and ensure that everyone who needs to see a given report will receive it • Coordinate records for Level 1 and Level 3 evaluations. This will involve primarily working with Monitoring and evaluation colleagues, but it could also include some program-specific evaluations to track trends and help program manager plan appropriate responses • Create and manage periodic reports on usage of Rosetta Stone and follow-up communication, in consultation with Lead Trainers in the LCP 2. Workshop administration: • Find appropriate venue for the Training in accordance with the training requirements • Secure the venue and Vendors by getting LPOs • Liaise with Task Team Leaders on the list of invitees and substantive programme of the event to guide event preparation. • Book appropriate conference venue • Organize special activities i.e. identification of appropriate activities and their organization - e.g. special dinners, entertainment (proposals for this shall be described in the refined event concept) • Assist in outsourcing / hiring equipments needed for the training for example printers, translation equipments • Ensure appropriate branding of the venue • Assist in ordering of Stationary to be purchased locally. • Prepare appropriate event packages including name tag, binders with event logo, quality pens, notebooks • Lay out the conference meeting room 3. Training Logistics • Organize logistics related to travel, entry visas, accommodation and rooming lists, airport transfer, in house tea-break, catering facilities, etc as may be required from time to time. • Create participant list associated data • Make appropriate provision for protocol and diplomatic arrangements as may be needed • Ensure security arrangements. • Ensure participant registration processing of registration forms (i.e. LMS registration) • Communicate with participants regarding their participation and requirements • Prepare and distribute all printed and digital documents • Ensure that all the equipments are working well i.e. LCD projector, sound recording of the event • Coordinate all the special events for example reception and closing dinners • Ensure to schedule the Photographer for the event, press conference, opening reception • Ensure availability of technical support during the event • Ensure IT assistance, project fair/exhibition assistance • Print workshop certificates • Manage overall coordination and financial monitoring of the event • Collect feedback and experiences, analyzing the lessons learned • Liaise with the venue and vendors to update final billing documentation and facilitating payment with Accounts • Facilitate pouch logistics of conference materials as necessary

Selection Criteria

• A Minimum of Bachelors degree preferably in Secretarial Studies or Office Management or Business Administration, or other relevant discipline. • At least 3 years of direct relevant experience in a large International, service or Private Sector Organization. (Relevant hands-on experience in a reputable training outfit, professional body or consulting firm will be an added advantage) • Proficiency in English (verbal and written) and effective time management and organizational skills. • A working knowledge of French Language is an added advantage. • Experience in working effectively with numbers. • Pass relevant Bank Group tests in place at time of recruitment i.e. language and computer applications such as Ms Word, Excel, PowerPoint, Typing. • Proficiency in using advance functions of standard computer applications and adaptability to use state-of-art software. • Knowledge of and ability to execute business processes involving diverse and work procedures related to the processing and production of assigned outputs in a timely manner. • Ability to retrieve reference materials from various sources and pulling the information together in a useable format. • Ability to follow through on team priorities in the absence of the team leader and respond to requests for information. • Committed team player with demonstrated inter-personal skills and ability to work effectively in a multi-cultural/disciplinary environment and able to produce high quality work under pressure.
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