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ORGANIZATIONAL LOCATION: UN-HABITAT
FUNCTIONAL TITLE: Administrative Clerk
DURATION: 1 year with potential extension
GRADE: G-4
DUTY STATION: NAIROBI
CLOSING DATE: 8 July 2010
Duties And Responsibilities
Background
As the United Nations agency for housing and urban development, UN-Habitat promotes policies and models to improve access to sustainable urban mobility and energy across the Globe. Set against the overall mission of the organization to promote socially, environmentally and economically sustainable human settlements development and the achievement of adequate shelter for all, the practical work places particular emphasis on developing answers to the challenges of the rapid urbanization process in developing countries and the need of the urban poor.
Overall objective
The Administrative Clerk will provide administrative and secretarial support to the Transport and Energy Policy Section.
Specific objectives
Specific objectives include: prepare and implement the administrative process for missions of staff members, organizing and maintaining project files and publications; administer the technical process for producing publications, assist in liaising between the Transport and Energy Policy Section and local stakeholders; arranging domestic meetings and phone conferences.
Activities and Outputs
Under supervision of the Chief of the Transport and Energy Policy Section, the staff member will undertake the following activities:
Assist in the preparation of Word, PowerPoint, Excel documents
Assist in the technical preparation of reports and other documents, e.g. photocopying, transmitting facsimiles, liaising with print shops, filing and retrieving documents as required.
Word Processing of research reports and working papers as required.
Maintain a calendar of events/daily appointments and activities.
Upon instruction by substantive officers of the Section, draft and prepare a wide range of correspondence and documents in English.
Preparing travel for staff and consultants working under the Transport and Energy Policy Section: liaising with travel agencies and UNON Travel Unit and implement the IMIS administration and travel approval process
Undertake necessary follow-up and monitoring activities to ensure timely processing of requests submitted to internal administrative units
Monitor expenditures of the Section in liaison with the Branch PMO
Competencies:
Professionalism: Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; Uses time efficiently.
Education
Secondary school education. Supplementary courses in administrative sources and in finances and accounting will be considered as additional asset,
Work Experience
A minimum of four years of experience in administrative related field.
Language Requirements
English and French are the working languages of the United Nations Secretariat. For the post advertised fluency in oral and written English or is required.
Other Skills
Proficiency in computer applications, such as Microsoft Office, and Lotus Notes is necessary.
Good knowledge of Microsoft Office applications, and good proficiency in English required.
Good knowledge of UN systems and procedures as they relate to Staff Rules and Regulations; knowledge of IMIS is essential as well as strong client and service orientation and a solid understanding of outcome-oriented and cost-efficient processes, particularly in the procurement of services
Qualified candidates may submit their applications including their curriculum vitae or United Nations Personal History form (P.11) to the address mentioned below on or before the deadline to
Ms. Jane Kimata
E-mail: [email protected]
Fax No. 762 3588
Please quote;
Index Number (for UN staff member) and attach an updated PHP, and a copy of the last two performance appraisals.
Applications received after the deadline (08/07/2010) will not be considered.
UNHABITAT and UNON do not charge a fee at any stage of the recruitment process. If you have any questions concerning persons or companies claiming to be recruiting on behalf of these offices and requesting the payment of a fee please contact:
Associate Human Settlements Officer, P2, (Nairobi with extensive travel to Somalia), Deadline: 15 July 2010
ORGANIZATIONAL LOCATION: UN-HABITAT
DUTY STATION: Nairobi with extensive travel to Somalia
FUNCTIONAL TITLE: Associate Human Settlements Officer
GRADE: P2
POST DURATION :1 year with possible extension (depending on availability of funds)
CLOSING DATE: 15 July 2010
BACKGROUND
The United Nations Human Settlements Programme, UN-HABITAT, is the United Nations agency for Human Settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. UN-HABITAT helps the urban poor by transforming cities into safer, healthier, greener places with better opportunities where everyone can live in with dignity. It works with organizations at every level, including all spheres of government, civil society and the private sector to help build, manage, plan and finance sustainable urban development. The post is located in the Somalia Programme of the Regional Office for Africa and Arab States of RTCD.
The Associate Human Settlements Officer (AHSO) reports to Local Governance Programme Manager of the Joint Programme on Local Governance and Decentralized Service Delivery (UN JPLG) about the day to day operations and works closely with the Senior Management Team of the Somalia Programme.
RESPONSIBILITIES
The UN-HABITAT Somalia Programme is implementing projects in all three parts of Somalia for more than 25 years and is active in the areas of Local Governance, Land Management, Security of Tenure and GIS, Participatory Urban Planning and Management, Environmentally Sound Urban Infrastructure and Basic Service Delivery, Local Government Finance, Shelter Construction, Rehabilitation and Reconstruction.
In the area of Participatory Urban Planning and Management, this position is responsible for the development and implementation of systems and procedures suitable for post-conflict environments, tools and regulatory framework development, as well as capacity building for national and local institutions and UN-HABITAT staff, in close collaboration with the technical and institutional capacity building work in the field of Land Management.
Within delegated authority, the Associate Human Settlements Officer (AHSO) will be responsible for the following duties related to the above listed field:
Works with key clients to facilitate the development, implementation and evaluation of assigned programmes/ projects, monitors and analyzes specific aspects of programme/project development and implementation, reviews relevant documents and reports, identifies problems and issues to be addressed and recommends corrective actions, liaises with relevant parties, identifies and tracks follow-up actions;
Assisting in providing technical and management support in Human Settlements analysis needs assessments and other activities, participating in advisory missions to carry out high level consultations and other activities aimed at development of human settlements policies, strategies and programmes;
Assisting in ensuring an effective and efficient execution of projects and programmes, within the limit of the allocated resources, by providing appropriate technical support to projects through project design, field visits, training and evaluation, coordination and monitoring activities related to participatory urban planning, management and governance;
Provides substantive support for policy coordination and evaluation functions, including the review and analysis of emerging issues and trends, participation in evaluations or research activities and studies;
Contributes to the preparation of various written outputs, e.g. draft background papers, analytical notes, sections of reports and studies and inputs to publications;
Provides administrative and substantive support to consultative and other meetings and training workshops, conferences etc., to include proposing agenda topics, identifying and proposed participants, preparation of background documents and presentations and handling logistics;
Participates in field missions, including provision of substantive and administrative support and data collection;
Coordinates activities related to budget funding (programme/project preparation and submissions, progress reports and financial statements) and preparation of related documents/reports (pledging, work programme and programme budget);
Assisting in the strengthening of inter- divisional collaboration to achieve better linkages between normative and operational support to better coordinate and support the implementation of the organization’s work programme;
Supports communication and liaison with international partners and donor organizations, as well as implementing partners on international, national and local level;
Performs other duties as required.
Work implies frequent interaction with the following: Counterparts, officers and technical staff in relevant Secretariat units and in UN funds, programs and other UN specialized agencies, representatives and officials in national governments, international organizations and consultants.
Results Expected: Well researched and sound analysis of issues and developments affecting programme/ project development, administration and implementation. Thorough and well reasoned written contributions. Effective liaison and interaction with colleagues and concerned parties internally and externally.
COMPETENCIES
Professionalism: Knowledge and understanding of theories, concepts and approaches relevant to particular sector, functional area or other specialized field. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to assist with data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
QUALIFICATIONS
Education
A first-level university degree in architecture, civil engineering, urban and regional planning, sociology, economics or physical sciences relevant to urban planning and management. Advanced university degree (Master’s degree or equivalent) is an advantage.
Work Experience
A minimum of two years of progressive experience in urban planning and management of projects and programmes at the international level. Post-disaster experience is required.
Language
Fluency in English (both oral and written) is required; knowledge of another UN official language and/or Somali is an advantage. Knowledge of another UN official language is an advantage.
Other skills
Knowledge of basic computer programmes such as Word, Spreadsheet, email and internet search functions.
Remuneration
See UN website http://www.un.org/Depts/OHRM/salaries_allowances/index.html
All applications should be submitted to:
Officer-in-Charge
UN-Habitat Somalia Programme
Email:
Deadline for applications: 15 July 2010
Assistant Librarian, NO B, (Nairobi ), Deadline: 15 July 2010
ORGANIZATIONAL LOCATION:UN-HABITAT
DUTY STATION:Nairobi
FUNCTIONAL TITLE:Assistant Librarian
GRADE:NO B
POST DURATION Two Years
CLOSING DATE: 15 July 2010
BACKGROUND
The United Nations Human Settlements Programme, UN-HABITAT, is the agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. The post is located in the Information Management Unit, Information Services Section within the Office of the Executive Director, UN-HABITAT
RESPONSIBILITIES
Under the overall supervision of Chief, Information Services Section, and direct supervision of Head, Information Management Unit, the Assistant Librarian is responsible for maintaining UN-HABITAT collection, in the Library and coordination of UN-HABITAT Library partnership with National University Libraries, and Kenya National Library on the Container Library Project, and facilitate information provision to Ministry of Housing Staff in Kenya for closer collaboration with the Agency, The incumbent will perform the following duties; 1.Maintain the partnership developed with the University Librarians and Kenya National Library Services in order to enhance information and knowledge sharing, and capacity building initiatives; maintain close contacts with the University Librarians and coordinate bi monthly workshops and coordinate the use of library by University staff who are taking relevant subjects to the work of UN-HABITAT and ensure the distribution of UN-HABITAT publications to the University Libraries in Kenya and ensure that the University Libraries have allocated space for UN-HABITAT collection.2.Undertake activities to bring information closer to the people who live in informal settlement areas through partnership with Kenya National Library Services in the Container Library Project.3,Undertake outreach activities to promote capacity building in the region especially post conflict countries. Coordinate with the respective countries through the Ministries of Housing and Urbanization their information training needs, and undertake training on different information management topics as required. 4. Ensure that the Ministry of Housing in Kenya is provided with the information they need in order to understand UN-HABITAT mandate and to enable them participate in UN-HABIATA events effectively.5Use knowledge of institutional information needs to carry out periodic needs analysis and consult staff and partners, including national partners, to evaluate, recommend and acquire printed and electronic material to be added to the library collection. Monitor the selection of such material and order/subscribe as needed. 6. Maintain the Library web page promoting effective access of information resources; participate in collaborative digital reference services and contribute to relevant subject portals in partnership with UNEP. In collaboration with UNEP ensure participation of relevant Library users in the country to free online databases Online Access to Research on the Environment (OARE). 7. Use knowledge of institutional information needs to carry out periodic needs analysis and consult staff and partners to evaluate, recommend and acquire printed and electronic material to be added to the library collection. Monitor the selection of such material and order/subscribe as needed. 8. Undertake the physical processing of new acquisition, and prepare abstracts for circulation to staff for information. Perform collection maintenance according to the library’s classification, including: indexing, and cataloguing UN-HABITAT’S print and electronic information resources. 9. Carry out reference interview with staff to find out information that meet their needs and compile appropriate lists for Selective Dissemination of Information. Assist staff and national and other partners with research on a range of Urbanization issues, including compilation of relevant materials from online and other sources.10.Evaluate adequacy of existing reference and information management tools, such as databases, to ensure that new tools developed for efficient access to information are accessible to staff and partners throughout the Office. Provide technical support and instructions to library patrons using electronic resources and reference tools. 11. Participate in the investigation of the use of web 2.0 tools and social networking sites for the development of the Library, and cconduct periodic user satisfaction surveys and take action to improve Library services accordingly. 12. Provide assistance on the Intranet content management and advise UN-HABITAT staff seeking expertise on information architecture, content organization, and meta-data standards on the intranet. Add content, Administer and participate in Intranet marketing strategy through training, presentations and seminars 13.Undertake any other duties as requested by the Head Information Management Unit or Chief, Information Services Section
COMPETENCIES:
PROFESSIONALISM: Knowledge of library operations and electronic data management. Ability to apply conceptual, analytical, and evaluative skills and identify issues, formulate opinions and make conclusions and recommendations. Ability to develop sources for data collection.
CREATIVITY: Ability to actively seek improvement of library services and to offer new and different options to solve problems or meet client needs. Ability to conceptualize innovative ideas for the improvement of the Library and for building partnership with the National Libraries. Ability to apply different information dissemination methodologies to reach different target groups
CLIENT ORIENTATION: Ability to establish and maintain productive partnerships with clients by gaining their trust and respect; Ability to identify clients’ needs and match them to appropriate solutions, and anticipate problems; Ability to meet timelines for delivery of products or services to clients. Knowledge of Operations of National Libraries.
TECHNOLOGICAL AWARENESS - In-depth knowledge of information sources, including the use of relevant databases, internet services and library sources; Ability to use automated information systems as applied to libraries and/or information networks.
QUALIFICATIONS
Education: University degree in Library, Information Science or a related field, a higher diploma in combination with qualifying experience may be accepted in lieu of the University degree.
Work Experience: At least three years of experience in library or information management field. Proven experience in electronic resource management as well as ability to manage complex problems and attend to user needs.
Language
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another United Nations official language is an advantage.
Other skills.
Good knowledge of relevant software applications to electronic information databases, online library resources and intranet resources is required.
Ability to work independently, with minimum Supervision.
Remuneration
See UN website http://www.un.org/Depts/OHRM/salaries_allowances/index.html
All applications including covering note in electronic format should be submitted to:
Daniel Mukangura
UN-HABITAT
P.O. Box 30030
Nairobi, Kenya
Email:
Fax: 7623477
Deadline for applications: 15 July 2010
